Whiteboard for Windows

From myViewBoard
Revision as of 13:56, 21 September 2022 by Mario (talk | contribs) (→‎Main toolbar icons)

(diff) ← Older revision | Approved revision (diff) | Latest revision (diff) | Newer revision → (diff)
Jump to navigation Jump to search

Whiteboard NEW.svg

Whiteboard for Windows is a digital whiteboard designed to run on the Windows operating system. Whiteboard features work best on large touchscreen displays, but Whiteboard also runs on non-interactive screens such as a laptop screen, with mouse clicks replacing the touch for interaction. Whiteboard works together with myViewBoard.com to allow screen-sharing, and personalize files and settings that can follow a user across devices. Whiteboard for Windows uses AES-256 encryption to protect data. myViewBoard Security outlines security features of the myViewBoard ecosystem, including Whiteboard.

To get started for the first time, please check system requirements and how to create a myViewBoard account.


Get Whiteboard

System requirements

Recommended specifications Minimum requirements Specifications for devices to interact with Whiteboard for Windows1:
  • Operating system: Windows 10 Pro 64-bit, version 21H22 and above
  • Processor: Intel Core i7 x863, 3.6 GHz or above
  • RAM: 16 GB
  • Disk drive: SSD
  • Bandwidth: 25 Mbps or higher, a wired connection is preferred
  • Touch display: ViewSonic ViewBoard®
  • Other software required: .NET 4.7.22
  • Operating system: Windows 10 Home 64-bit, version 16072 and above
  • Processor: Intel Core i3 x86, 3.2 GHz or above
  • RAM: 8 GB
  • Disk drive: HDD or SSD
  • Bandwidth: 25 Mbps, a wired connection is preferred
  • Other software required: .NET 4.7.22
  • Operating system: Windows 10 and above, macOS, and Chrome OS
  • Bandwidth: 25 Mbps
  • One of the following browsers:

1This applies to participants interacting with the host whiteboard by watching the Wireless Presentation, or using features from myviewboard.com, such as Throw.
2To ensure the minimum .NET Framework requirement of version 4.7.2 is met on your device, make sure your Windows 10 64-bit meets the minimum requirement of version 1607.
3For users running 11th Gen Intel, performance issues are expected when using the Embedded Browser or when uploading GIF files. In order to improve performance, please update your Intel Graphics Driver to version or a newer production version. The latest drivers can be found here. For more information on this issue, please view this article.

Download, install, and activate


  1. Go to myviewboard.com.
    • If already signed in, on the top menu click Download myViewBoard applications. A new window should open.
      • Click the download link for the Whiteboard for Windows installer.
    • If not signed in, click Downloads in the top menu. On the new page, select Whiteboard for Windows and then Download for Windows 64 bit.
  2. Save the file to your local drive.

Alternatively, visit the Download wiki page.


  1. Double click the installation file.
  2. On the myViewBoard Whiteboard Setup window, click Next.
  3. Click Install (requires admin rights).
  4. If prompted on a separate window, click Yes to allow the app to make changes to your device.
  5. When the installation is complete, click Finish.

About signing in: It is not necessary to sign in to access Whiteboard for Windows. However, various features will only be available after signing in. To find out more, view the details of our account plans.
About activation:
  • Activation is no longer required as of v2.59.1.0 of Whiteboard for Windows. Simply launch Whiteboard after installation, sign in, and access the features available to your subscription tier.
  • To add instances to your entity, learn more in the MSI installation section of this page.

Sign in

Whiteboard for Windows sign-in panel

Launch Whiteboard and sign in with the same Google account, Microsoft account, Apple account, or email account you used for myViewBoard.com.

The sign-in panel appears in the bottom-right of the screen. If it is hidden, click I-host-information-show.svg to show the sign in panel.

Sign in with your email

  1. Provide your email and password.
  2. Click .

Sign in with your Google, Microsoft, or Apple account

  1. Click one of the following:
    • Sign in with Google.svg Google
    • Sign in with Microsoft.svg Microsoft
    • Sign in with Apple.svg Apple
  2. Provide your email and password and follow the instructions to log in.

Sign in via Companion App with QR Code

  1. Launch the Companion App Companion NEW.svg on your mobile device (with internet access).
  2. Sign in using an email address.
  3. Click the QR Code icon to open the phone's camera.
  4. Position the phone so that the QR code displayed on the Whiteboard for Windows/Android program is inside the QR code scanner of the companion app.

Whiteboard working area

After opening Whiteboard, you will see the working area and toolbar icons - Whiteboard session information and Whiteboard Settings icons at the upper-left and upper-right corners, and the other tools for interaction in the activity area. Just like a regular whiteboard, you can use the I-main-toolbar-pen.svg Pen tool to write on the board and the I-eraser-menu-eraser.svg Eraser to clear writing. Remember not to use a real pen to draw on the board!

Different from a regular whiteboard:

  • The working area is infinite and can be zoomed in and out, and moved around using the I-main-toolbar-infinite-canvas.svg Infinite Canvas tool.
  • You can add new pages by clicking/tapping I-page-management-page-add.svg New Page in the floating toolbar. It's up to you how you choose to display your materials; on different pages, or different parts of the same page (or a combination of both).
  • You have access to a host of interactive tools via I-main-tool-bar-magic-box.svg Magic Box and an I-floating-toolbar-embeded-browser.svg Embedded browser
  • You can display your existing files and content (click here to jump to that section).
  • There is an option to use the entire Windows computer operating system with the Windows toggle button, found in the main toolbar. Think of this as making Whiteboard transparent, with a regular Windows computer displayed behind. Switch between whiteboard pen tools and mouse mode (for interacting with Windows) by toggling between I-windows-pen-switch-mouse.svg and I-windows-toggle-mouse-switch-pen.svg. To add Magic Box elements in the Windows mode, double-click or tap the desired feature (drag and drop is not supported in this mode).

Whiteboard for Windows keyboard shortcuts: This version of whiteboard supports keyboard shortcuts, which allow users to switch tools or perform other actions. For a list of keyboard shortcuts, click here.
Whiteboard features comparison: To see a full list of Whiteboard features and a comparison chart between versions (Windows, Android, iOS, and online), click here.

Using Whiteboard

Main toolbar icons

For a printable list, see: Whiteboard for Windows Toolbar Icons

This toolbar is always fixed to the right, left, or bottom side of the program window.

I-main-toolbar-windows-toggle.svg Toggle Windows
Use Whiteboard tools over Windows.
I-main-toolbar-casting.svg Wireless Presentation
Enable and manage wireless presentations.
Available for Premium and Entity accounts only.
I-main-toolbar-screen-capture.svg Screen Capture
Screenshot and record the whiteboard.
Displays options for capturing the contents of the canvas.
I-main-toolbar-move-canvas.svg Move Toolbar
Click and drag to move toolbar to the side of the screen.
I-file-management-folder.svg File
Open, save, export and print files.
SVG Resource Off.svg Magic box
Interactive and web content.
I-floating-toolbar-embeded-browser.svg Embedded browser
Opens the built-in browser to access internet resources.
I-main-toolbar-infinite-canvas.svg Infinite Canvas
Drag to move the canvas. Use two hands to zoom in/out.
SVG Selector Off.svg Selection
Select and move objects.
SVG Pen Off.svg Pen
Draw freehand lines.
Click twice for more options.
SVG Eraser Off.svg Eraser
Erase pen and objects.
Click twice for options.
SVG ShapeLine Off.svg Shapes and Lines
Draw lines and shapes with different styles.
Click twice for options.
Classroom icon text off.png Text and Handwriting
Create a textbox.
Click again to switch to handwriting recognition.
SVG Redo Off.svg Redo
Reverse the previous action.
SVG Undo Off.svg Undo
Reverse the previous undo action.

Embedded browser

Embedded browser: Limitations

  • The embedded browser does not keep records of previous logins, history, or searches. If you sign out of the program and access it later, it won’t remember any websites you’ve signed in to.
  • The embedded browser does not support pop-up pages.
  • Only one embedded browser can be active at a time.
  • During playback of online videos, setting the video to fullscreen fills up the whole embedded browser area only.

Whiteboard includes a built-in web browser I-floating-toolbar-embeded-browser.svg.

For further details, see Embedded browser.

Whiteboard embedded browser

Embedded browser: Limitations

  • The embedded browser does not keep records of previous logins, history, or searches. If you sign out of the program and access it later, it won’t remember any websites you’ve signed in to.
  • The embedded browser does not support pop-up pages.
  • Only one embedded browser can be active at a time.
  • During playback of online videos, setting the video to fullscreen fills up the whole embedded browser area only.

Import content tools

Import files

Supported file formats
Whiteboard for Windows supported filetypes
Whiteboard files .vboard for myViewBoard, .flipchart for Promethean, .notebook for SMART, .enb for Evernote, and .iwb for multiple brands
Documents .pdf, .doc, .docx, .txt, .one, .url
Presentations Google Slides, .ppt, .pptx (excluding PowerPoint Mobile files)
Images .png, .jpg, .jpeg, .bmp, .gif, .ico, .tif, .tiff, .svg
Audio .mp3, .aac, .wma, .wav, .m4a
Video .wmv, .mp4, .mpg, .xesc, .3gp, .mov, .mp4, .mpeg, .mkv, .asf, .avi, .m4v


Whiteboard for Windows: File management tutorial


Whiteboard for Windows: Importing Powerpoint materials tutorial

Interactivity with Magic Box Whiteboard is designed to be flexible and can be used in different scenarios. It can be a simple interface for note-taking, or a complete lesson tool for creating and giving presentations with a variety of interactive media, in addition to livestreaming and recording sessions. For advanced features, check out Magic Box.

I-main-tool-bar-magic-box.svgMagic Box: files, web interaction, videos, quizzess, tools, and more
Click this icon to access I-file-management-open-local-drive.svg local or cloud storage such as Google Drive or Microsoft OneDrive (Click here for cloud integration instructions).

Sticky Notes
Click here to add sticky notes in various colors to the canvas, displaying text messages.

Click here to access many different tools that can be moved about the whiteboard, such as a clock, timer, compass, calculator, random dice, graph tool, and more.
Available for Premium and Entity accounts only.

Magic Box Camera
Click the Camera icon to use your device camera and insert the picture directly onto the whiteboard.
Available for Premium and Entity accounts only.

Icon Clips.svg
myViewBoard Clips
Click the icon to browse videos specifically designed and approved for educational use.
Available for Entity accounts only.

Click the icon to browse YouTube videos. Drag and drop the videos onto the whiteboard.

Icon Image-search-05.svg
Image Search
Click the image icon to safely search the web for images, and drag and drop the image onto the canvas.

Online Widgets
Click the icon to browse animated widgets for a variety of themes.
Available for Premium and Entity accounts only.

Click the icon to browse documents that participants have shared with the whiteboard session. Participants can do this via myviewboard.com - learn more about Throw here.
Available for Premium and Entity accounts only.

Pop Quiz
Click the icon to create a quiz, which participants can answer from their devices. The teacher can view answers from this icon.
Available for Premium and Entity accounts only.

Click this icon to create: multiple choice, true or false, rating, free response, voting, or random draw polls. Answers can be saved for future reference.
Available for Premium and Entity accounts only.

Annotation tools

Pen, eraser, shapes, text tools These core digital whiteboard tools are always visible and accessible from the main toolbar (or the floating toolbar in the Windows mode).

Double tap/click each icon for extra options listed below. There are also undo and redo features in the main toolbar.

I-main-toolbar-pen.svg Pen tool options
Draw on the canvas with different colors and line sizes.
Paint Brush
It has a brush-style appearance, with the same customization as the marker.
Draw over items on the canvas to add emphasis. Five preset colors are available.
It is similar to the Highlighter, but each stroke is only visible until the next stroke is started. It can be used to draw attention to something on the the screen, without the need to manually erase after.
AI Pen
This opens a new area to draw in. The left panel displays graphics that the AI believes match the user's drawing. To add a graphic, just drag and drop it onto the whiteboard. You can change the color, undo and redo, and delete all from within the drawing area.
Available for Premium and Entity accounts only.
Shape Pen
It draws lines as a series of repeating shapes. Choose from preset shapes with sliders for size and opacity. Click here to learn how to add custom images.
Magic Line Pen
The Magic Line pen acts like a background reveal tool. Choose from different presets or upload your own images. Tip: this tool can be used together with gridlines from the background menu to create a fun guess-the-picture game for participants.

I-eraser-menu-eraser.svg Eraser options
Use the default eraser by clicking the icon once, and double-click for a slider to change the size.
Draw a circle to erase all pen marks completely within that area. Make sure to draw a complete loop around the entirety of what you wish to erase.
This clears all pen strokes for all types of pen on the whiteboard. You can choose to apply to the current or every whiteboard page.
This clears everything from the whiteboard including pen, images, and imported documents. It does not clear widgets or tools. You can choose to apply to the current or every whiteboard page.

Click this icon twice to access color, width, opacity, and types of shapes. There is also the fill I-shapes-paint-color-bucket.svg with color option. Note: The Shape Tool icon in the main toolbar changes when different shapes are selected.
Click for various 3D shapes.
Click for various arrow designs.
Click to select the size of the table and insert onto the whiteboard. Use select tool to move the table.

Press the Text icon once and then click on the whiteboard to add text at that location. There is an adorning Text Editor window with options to change the font, size, style, and formatting of the text.
From the Text Editor, there is also an option to playback text using the I-text-editor-text-speech-input.svg speech output function.
Also from the Text Editor window, there is the option to enter Immersive Reader mode, a powerful tool for building reading and listening comprehension with features like picture and language translation and word type labelling.
Available for Premium and Entity accounts only.
Clicking the Text icon in the main toolbar again changes the mode to the handwriting mode. Write words on the board and then click the I-text-editor-handwritting-convert.svg convert handwriting to text icon in the Floating Toolbar to convert the handwriting to text.

Floating toolbar icons

More information: Whiteboard Floating Toolbar

This toolbar can be moved freely around the canvas area.

When in the Windows mode, the floating toolbar also contains icons from the main toolbar that are hidden.

1 This feature is available by request for Entity accounts only. Contact Us to activate this function for your school.

I-main-toolbar-move-canvas.svg Move Floating toolbar
Drag to move the Floating Toolbar around the canvas.
I-floating-toolbar-presentation-mode.svg Present mode
Switches the canvas to fullscreen mode, hiding the Windows task bar and title bar.
I-floating-tool-bar-clipboard.svg Paste from clipboard
Inserts the current clipboard content onto the canvas.
I-floating-toolbar-previous-page.svg Previous Page
If the canvas contains multiple pages, displays the previous page.
I-floating-toolbar-next-page.svg Next Page
If the canvas contains multiple pages, displays the next page.
I-page-management-page-add.svg New Page
Adds a new page to the canvas.
I-page-blank.svg Pages in Whiteboard
Create, select, sort, and delete pages.
Live-captions-select.svg Select Live Caption language
Sets the language used by the Live Captions feature.
Live-captions-on.svg Live Captions
Displays spoken text as captions. This feature is available by request for Entity accounts only.

Live captions

The Live Captions feature is available by request to entity users. It uses speech recognition to display captions in real-time at the top of the screen. This makes it easier for the audience to follow what the speaker is saying. This can be used alongside screen-sharing and recording, if desired.

Live capture.png
Click/tap again to stop Live Captions. Allow a few seconds for the captions to disappear.
Lice Capture Settings.png
7 languages (English, Spanish, French, German, Italian, Trad.Chinese and Arabic) are currently supported, with variants for different countries such as British English or Mexican Spanish.

Shortcut tray

The floating toolbar also contains a shortcut tray in which you can store and then quickly access your most frequently used tools. This Whiteboard for Windows-only tray is available after signing in, and the tools stored in the tray will save and appear every time you sign in.

To access the shortcut tray, click the upward-facing chevron on the floating toolbar.

To find out more, view the Whiteboard Floating Toolbar page.

Participate mode

Participate mode.svg Participate mode divides the whiteboard surface into up to six smaller whiteboards, each with their dedicated pen and eraser tools.

  1. Open Participate mode from the icon in the bottom left of the screen.
  2. Three mini whiteboards open by default. Change the number with the icons in the bottom-left corner.
  3. The pen color for each whiteboard can be configured independently. Each whiteboard also has its own eraser and delete all.
  4. On the bottom Participate toolbar, you can swap the top and bottom rows (for four or more boards).
  5. Close Participate mode by clicking the cross in the bottom right of the screen.
Feature requirements: Windows OS build version 1903 or higher, and Whiteboard version or above. Check Windows version: Start Menu > Settings > System > About. Check Whiteboard version by: I-settings-gear-white.svg Gear icon > I-settings-information.svg About info.

Change the background

Change the background by clicking the I-background-menu.svg icon in the bottom left of the screen. You can import images from local and cloud storage, use myViewBoard custom backgrounds, or set a solid color.

myViewBoard also provides free content for educators to use, accessible from the background management pop-out window. ViewSonic Originals are regularly updated and are also accessible from this page.

FollowMe BG Off.png
FollowMe Images
Displays custom images uploaded to your cloud storage account.
Color BG Off.png
Color Palette
Sets a solid or gradient color as the background.
BuiltIn BG Bis.png
Displays backgrounds that come pre-installed with Whiteboard.
Originals NEW.svg
Originals NEW.svg
ViewSonic Originals
Displays original backgrounds created by myViewBoard.
LocalAdd BG Off.png
Local hard drive
Use images from the user's hard drive.
Select Image
Select images from the local hard drive to use as background.
It is recommended that selected images match your screen's resolution.

There are also the following options for overlays to the background (can be applied in addition to backgrounds):

Grid Off.png
Displays a grid over the canvas. The color of the grid changes depending on the background color.
DateTime Off.png
Date Time
Displays the current date and time in the top right of the canvas.
Click the icon to show or hide the date and time.

Video tutorials


Whiteboard for Windows: changing the background tutorial


Adding Custom Backgrounds

Share and Present

Wireless Presentation

You can share your screen including audio using a feature called Wireless Presentation. People can watch the livestream via myviewboard.com, using the session name and password.
This feature is available for Premium and Entity accounts only.

To enable Wireless Presentation:

  1. Make sure you are signed in to Whiteboard with your myViewBoard account.
  2. Click the I-main-toolbar-casting.svg Wireless Presentation icon in the main toolbar. Alternatively click the I-wireless-presentation-red.svg icon in the title bar - note that the color reflects the status of Wireless Presentation (red=disabled, green=enabled).
  3. On the Wireless Presentation window, click the red Wireless Presentation icon I-wireless-presentation-red.svg to enable screen-sharing.
  4. The icon will turn green I-wireless-presentation-green.svg indicating Wireless Presentation is enabled. To disable the feature, click the icon again.
  5. Participants and attendees can watch the stream by signing in to myviewboard.com and clicking this icon Mvb-casting 002.svg, located in the top menu. They do not need to sign in.

Screen sharing with third party services

Your myViewBoard account can connect with several third-party services to integrate your Whiteboard for Windows session with videoconferencing and screen-sharing services.

The first step for integrating with a Zoom, Skype, and GoToMeeting account is to connect the service to your myViewBoard account. Do this by first signing in to myviewboard.com, and clicking FollowMe in the top menu, and finally selecting Cloud Integration in the left-hand side settings menu. From this screen, you can bind several third-party services.

The solutions shown below for Cisco Webex and Google Meet do not require the above step to bind accounts, as they are launched from their own software to share your device screen and are thus independent of Whiteboard. They can still be used to share your screen, including the Whiteboard screen.


Skype for Business

You can share your screen via Skype for Business. For user convenience, Skype for Business can be launched and signed-in to from within Whiteboard.

  1. Click I-main-toolbar-casting.svg the Wireless Presentation icon in the title bar at the top of the screen.
  2. Click Skype for Business.
  3. Check the email address is the same as your Skype for Business account.
  4. click the Wireless Presentation icon next to the email field, which turns yellow to indicate Skype for Business is loading.
  5. When Skype for Business opens, the application should automatically sign in or you may have to enter your password.
  6. During a Skype meeting or call, click the Share Content button > Share your Desktop, or Share a Window.
  7. You can now share your Whiteboard to others via Skype for Business.


Before sharing your screen, launch Whiteboard for Windows to set up your presentation first.

  1. Launch the Cisco Webex Meetings application
  2. Click Start a Meeting on the main window.
  3. On the Personal Room window, click Start Meeting.
  4. On the meeting window, click Share > Share My Meeting Window.
    The message "You're sharing your meeting window" appears at the top edge of your screen. At this point, everything on your screen (including Whiteboard for Windows) will be shown to all meeting participants.
  5. Alternatively, you can also select from the icons on the bottom.

Once all participants in the meeting are able to see your screen, switch to Whiteboard for Windows and go through your presentation.

To stop sharing after you're done:

  1. Hover your mouse over the "You're sharing your meeting window" message.
  2. From the top menu that slides down, select Stop sharing.


Use the 'Share My Meeting Window' feature to share your Whiteboard session.

Google Meet

Before sharing your screen, launch Whiteboard for Windows to set up your presentation first.

Note that screen sharing in Google Meet is only available for video calls.

  1. Go to the Google Meet web site at: meet.google.com.
  2. Click Join or start a meeting.
  3. If prompted, allow the browser to use your camera and microphone.
  4. Click Present.
  5. Select the browser window, screen, or application you wish to present (stream in Google Meet).

Once all participants in the video call are able to see your screen, switch to Whiteboard for Windows and go through your presentation.

To stop sharing after you're done:

  1. To stop sharing, click Stop sharing on the toolbar on the bottom.
  2. Alternatively, you can click Stop sharing on the hangouts window.

Livestream and record Whiteboard sessions

To livestream your Whiteboard session, see Live Streaming a Whiteboard Session.

Whiteboard supports streaming to the following services:

Service Details

Stream URL: rtmp://a.rtmp.youtube.com/live2

Help: How to Livestream on YouTube

Facebook Live
Stream URL: rtmps://live-api-s.facebook.com:443/rtmp/

Help: How to broadcast Live on Facebook

Record screen, audio, and screenshot

In the main toolbar, click I-main-toolbar-screen-capture.svg to access tools to take a screenshot, record audio, and record a video of the screen.

Icon Description
ScreenRecord Off.png
Record device screen. Choose to save to local or cloud storage.
Record device audio.
ScreenShot FullScreen.png
Screenshot entire screen, pasted onto the whiteboard.
ScreenShot FreeForm.png
Draw a closed shape around the area to capture. Image pasted onto the whiteboard.
ScreenShot Rectangle.png
Click and drag to draw a rectangle, release to capture. Image pasted onto the whiteboard.

Troubleshooting Scenario and Tips

Document Recovery with Autosave Enabled

Whiteboard for Windows has a built-in document recovery feature in the case that the app crashes while in a session.

To better manage this situation, make sure to enable autosave within your settings.

Once enabled, you will ensure that, even if the Whiteboard app crashes, you will be able to recover your progress to the most recent autosave point. In the case that this happens:

  1. Ensure autosave is enabled.1
  2. If you find that Whiteboard has become unusable (the app has become unresponsive, for example):
    1. Open Windows Task Manager (hotkey: ctrl+shift+esc).
    2. Under Apps, click Whiteboard for Windows.
    3. Click End Task.
  3. Whether you have force closed Whiteboard for Windows or it crashed, open Whiteboard for Windows again.
  4. On launching Whiteboard, a prompt should appear asking whether you want to recover your previous session.
  5. Click Yes to open the recovered file.
  6. Tip 1: Don't be afraid to sign in after opening the recovered file. After sign-in completion, the recovered file will remain loaded.
  7. Tip 2: This is merely the recovered file. Make sure to save as to save this file in your desired file location.

1Note: Autosave runs every 10 minutes.

Related Media


The basics of signing into Whiteboard and related tips and tricks.


Broad overview of the various tools and functionalities of Whiteboard for Windows.

Learn more 990000.svg Learn More

Access online resources to learn more about myViewBoard.

Social media 990000.svg Social Media

Follow us on social media and get notified of the latest news and updates.

Facebook-square.svg Facebook
Twitter-square.svg Twitter
Instagram.svg Instagram
Linkedin-square.svg LinkedIn
Youtube-play.svg YouTube channel

Learn more 990000.svg Learn More

Access online resources to learn more about myViewBoard.

Social media 990000.svg Social Media

Follow us on social media and get notified of the latest news and updates.

Facebook-square.svg Facebook
Twitter-square.svg Twitter
Instagram.svg Instagram
Linkedin-square.svg LinkedIn
Youtube-play.svg YouTube channel
Powered by
MyViewBoard Logo.svg
Built by

Disclaimer: All other trademarks are the property of their respective owners.

Powered by
MyViewBoard Logo.svg
Built by