Difference between revisions of "Whiteboard for Windows"

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* Only one embedded browser can be active at a time.
 
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====<big>Live captions</big>====
 
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The [[Live_captions|Live Captions]] feature is available by request to entity users. It uses speech recognition to display captions in real-time at the top of the screen. This makes it easier for the audience to follow what the speaker is saying. This can be used alongside screen sharing and recording if desired.  
 
The [[Live_captions|Live Captions]] feature is available by request to entity users. It uses speech recognition to display captions in real-time at the top of the screen. This makes it easier for the audience to follow what the speaker is saying. This can be used alongside screen sharing and recording if desired.  
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The solutions shown below for Cisco Webex and Google Meet do not require the above step to bind accounts, as they are launched from their own software to share your device screen and are thus independent of Whiteboard. They can still be used to share your screen, including the Whiteboard screen.  
 
The solutions shown below for Cisco Webex and Google Meet do not require the above step to bind accounts, as they are launched from their own software to share your device screen and are thus independent of Whiteboard. They can still be used to share your screen, including the Whiteboard screen.  
  
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Revision as of 12:32, 8 February 2021

New whiteboard logo.svg

Whiteboard for Windows is a digital whiteboard designed to run on the Windows operating system. Whiteboard features work best on large touchscreen displays, but Whiteboard will also run on non-interactive screens such as a laptop screen, with mouse clicks replacing touch for interaction. Whiteboard works together with myViewBoard.com to allow screen sharing and livestreaming, as well as personalized files and settings which can follow the user across devices.

Whiteboard for Windows uses AES-256 encryption to protect data. myViewBoard Security outlines security features of the myViewBoard ecosystem, including Whiteboard.

Guide-book.svg
Toolbar-bottom.svg




Get Whiteboard

System requirements
Recommended specifications

  • Processor: Intel Core i7 x86, 3.6 GHz or above
  • RAM: 16 GB
  • OS System: Windows 10 Pro 64 bit
  • Disk drive: SSD
  • Bandwidth: 25 Mbps or higher, a wired connection is preferred
  • Touch Display: ViewSonic ViewBoard®
  • Other software required: .NET 4.7.2

Minimum requirements

  • Processor: Intel Core i3 x86, 3.2 GHz or above
  • RAM: 8 GB
  • OS System: Windows 10 Home 64 bits
  • Disk drive: HDD or SSD
  • Bandwidth: 25 Mbps, a wired connection is preferred
  • Other software required: .NET 4.7.2

For devices that will interact with Whiteboard for Windows1:

  • Operating system: Windows 10, MacOS, ChromeOS
  • Bandwidth: 25 Mbps
  • One of the following browsers:

1For example, this applies to participants interacting with the host whiteboard by watching the Wireless Presentation, or using features from myviewboard.com such as Throw.

System requirements

Recommended specifications

  • Processor: Intel Core i7 x86, 3.6 GHz or above
  • RAM: 16 GB
  • OS System: Windows 10 Pro 64 bit
  • Disk drive: SSD
  • Bandwidth: 25 Mbps or higher, a wired connection is preferred
  • Touch Display: ViewSonic ViewBoard®
  • Other software required: .NET 4.7.2

Minimum requirements

  • Processor: Intel Core i3 x86, 3.2 GHz or above
  • RAM: 8 GB
  • OS System: Windows 10 Home 64 bits
  • Disk drive: HDD or SSD
  • Bandwidth: 25 Mbps, a wired connection is preferred
  • Other software required: .NET 4.7.2

For devices that will interact with Whiteboard for Windows1:

  • Operating system: Windows 10, MacOS, ChromeOS
  • Bandwidth: 25 Mbps
  • One of the following browsers:

1For example, this applies to participants interacting with the host whiteboard by watching the Wireless Presentation, or using features from myviewboard.com such as Throw.

Download, install, activate

Download

  1. Head over to myViewBoard.com.
    • If already signed in, on the top menu click Download myViewBoard applications. A new window should open.
      • Click the download link for the Whiteboard for Windows installer.
    • If not signed in, click Resources from the top menu, and then downloads from the drop-down. In the new page, select Whiteboard for Windows and then Download for Windows 64 bit.
  2. Save the file to your local drive.

Alternatively, visit the Download wiki page.


Install

  1. Double click the installation file.
  2. On the myViewBoard Whiteboard Setup window, click Next.
  3. Click Install (requires admin rights).
  4. If prompted on a separate window, click Yes to allow the app to make changes to your device.
  5. When the installation is complete, click Finish.


Activate

  1. Open Whiteboard for Windows.
  2. Click Activate in the bottom right of the screen.
  3. In the new window, enter your email address twice and click Submit.
  4. Open the email and follow the link to activate the software.
    • If activation is successful, a message reading Success: Software Installation Activated Successfully should appear on myviewboard.com.

Congratulations, you can now use Whiteboard for Windows!


If you still have not received the activation email:

  1. Launch Whiteboard for Windows
  2. Click the Gear icon
  3. Click the icon.
  4. Click Resend the activation email.


Sign in

Whiteboard for Windows sign-in panel

Launch Whiteboard and sign in with the same Google account, Microsoft account, Apple account, or email account you used for myViewBoard.com.

The sign-in panel appears in the bottom-right of the screen. If it is hidden, click I-host-information-show.svg to show the sign in panel.

Sign in with your email

  1. Provide your email and password.
  2. Click .


Sign in with your Google, Microsoft, or Apple account

  1. Click one of the following:
    • Sign in with Google.svg Google
    • Sign in with Microsoft.svg Microsoft
    • Sign in with Apple.svg Apple
  2. Provide your email and password and follow the instructions to log in.


Sign in via Companion App with QR Code

  1. Launch the Companion Icon companion.svg on your mobile device (with internet access).
  2. Sign in using an email address.
  3. Click the QR Code icon to open the phone's camera.
  4. Position the phone so that the QR code displayed on the Whiteboard for Windows/Android program is inside the QR code scanner of the companion app.


Whiteboard working area

After opening Whiteboard you will see the working area, and toolbar icons. Just like a regular whiteboard, you can use the I-main-toolbar-pen.svg Pen tool to write on the board, and the I-eraser-menu-eraser.svg Eraser to clear writing. Remember not to use a real pen to draw on the board!

Unlike a regular whiteboard, the working area is infinite and can be zoomed in and out, and moved around using the I-main-toolbar-infinite-canvas.svg Infinite Canvas tool.

You can also add new pages by clicking/tapping I-page-management-page-add.svg New Page in the floating toolbar. It's up to you how you choose to display your materials; on different pages, or different parts of the same page (or a combination of both).

Also unlike a regular whiteboard, you have access to a host of interactive tools via I-main-tool-bar-magic-box.svg Magic Box, an I-floating-toolbar-embeded-browser.svg Embedded browser, and can display your existing files and content (click here to jump to section).

There is also the option to use the entire Windows computer operating system with the I-main-toolbar-windows-toggle.svg Windows toggle button, found in the main toolbar. You can think of this like making Whiteboard transparent, with a regular Windows computer displayed behind. Switch between whiteboard pen tools and mouse mode (for interacting with Windows) by toggling between I-windows-pen-switch-mouse.svg and I-windows-toggle-mouse-switch-pen.svg. To add Magic Box elements in Windows mode, double click or tap the desired feature (drag and drop is not supported in this mode).


Whiteboard for Windows supports keyboard shortcuts to switch tools or perform other actions. For a list of keyboard shortcuts, click here.


Using Whiteboard

Main toolbar icons

For a printable list see: Whiteboard for Windows Toolbar Icons

This toolbar is always fixed to the right, left or bottom side of the program window.

Import content tools

Import files


Whiteboard for Windows supported filetypes
Whiteboard files .vboard for myViewBoard, .flipchart for Promethean, .notebook for SMART, .enb for Evernote, and .iwb for multiple brands
Documents .pdf, .doc, .docx, .txt, .one, .url
Presentations .ppt, .pptx, Google Slides
Images .png, .jpg, .jpeg, .bmp, .gif, .ico, .tif, .tiff, .svg
Audio .mp3, .aac, .wma, .wav, .m4a
Video .wmv, .mp4, .mpg, .xesc, .3gp, .mov, .mp4, .mpeg, .mkv, .asf, .avi, .m4v



0dNDSpFM3aM

Whiteboard for Windows: File management tutorial

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Whiteboard for Windows: Importing Powerpoint materials tutorial


Interactivity with Magic Box Whiteboard is designed to be flexible and can be used in different scenarios. It can be a simple interface for note-taking, or a complete lesson tool for creating and giving presentations with a variety of interactive media, in addition to livestreaming and recording sessions. For advanced features, there is Magic Box.


I-main-tool-bar-magic-box.svgMagic Box: files, web interaction, videos, quizzess, tools, and more
I-magic-box-file.svg
File
Click this icon to access I-file-management-open-local-drive.svg local or cloud storage such as Google Drive or Microsoft OneDrive (click here for cloud integration instructions).

I-magic-box-sticky-note.svg
Sticky Notes
Click here to add sticky notes in various colors to the canvas, displaying text messages.

I-magic-box-tools.svg
Tools
Click here to access many different tools that can be moved about the whiteboard, such as a clock, timer, compass, calculator, random dice, graph tool, and more.

I-magic-box-camera.svg
Magic Box Camera
Click the Camera icon to use your device camera, and insert the picture directly onto the whiteboard.

Icon Clips.svg
myViewBoard Clips
Click the icon to browse videos specifically designed and approved for educational use.

I-youtube-icon.svg
YouTube
Click the icon to browse YouTube video. Drag and drop the videos onto the whiteboard.

Icon Image-search-05.svg
Image Search
Click the image icon to safely search the web for images, and drag and drop onto the canvas.

I-magic-box-online-widgets.svg
Online Widgets
Click the icon to browse animated widgets for a variety of themes.

I-magic-box-throwtool.svg
Throw
Click the icon to browse documents that participants have shared with the whiteboard session. participants can do this via myviewboard.com - learn more about Throw here.

I-pop-quiz.svg
Pop Quiz
Click the icon to create a quiz, which participants can answer from their devices. The teacher can view answers from this icon.

I-poll-quiz.svg
Poll/Quiz
Click this icon to create: multiple choice, true or false, rating, free response, voting, or random draw polls. Answers can be saved for future reference.

Annotation tools

Pen, eraser, shapes, text tools These core digital whiteboard tools are always visible and accessible from the main toolbar (or the floating toolbar in Windows mode).

Double tap/click each icon for extra options, listed below. There are also undo and redo features in the main toolbar.


I-main-toolbar-pen.svg Pen tool options
I-pen-marker.svg
Marker
Draw on the canvas with different colors and line sizes.
I-pen-paint-brush.svg
Paint Brush
A brush-style appearance, with the same customization as the marker.
I-pen-highlighter.svg
Highlighter
Draw over items on the canvas to add emphasis. Five preset colors available.
I-pen-laser.svg
Laser
Similar to the Highlighter, but each stroke is only visible until the next stroke is started. Can be used to draw attention to something on the the screen, without the need to manually erase after.
I-pen-ai.svg
AI Pen
This opens a new area to draw in. The left panel displays graphics that the AI believes matches the user's drawing. To add a graphic, just drag and drop onto the whiteboard. You can change the color, undo and redo, and delete all from within the drawing area.
I-shape-pen-bird.svg
Shape Pen
Draws lines as a series of repeating shapes. Choose from preset shapes with sliders for size and opacity. Click here to learn how to add custom images.
I-magic-pen-line-red-white.svg
Magic Line Pen
The Magic Line pen acts like a background reveal tool. Choose from different presets or upload your own images. Tip: this tool can be used together with gridlines from the background menu to create a fun guess-the-picture game for participants.

I-eraser-menu-eraser.svg Eraser options
I-eraser-menu-eraser.svg
The default eraser. Press the icon once for this eraser, and twice for a slider to change the size.
I-eraser-menu-eraser-selection.svg
Draw a circle to erase all pen marks completely within that area. Make sure to draw a complete loop around the entirety of what you wish to erase.
Trash-icon-stroke-ed.svg
This clears all pen strokes for all types of pen on the whiteboard. You can choose to apply to the current or every whiteboard page.
I-eraser-menu-trashcan.svg
This clears everything from the whiteboard including pen, images, and imported documents. It does not clear widgets or tools. You can choose to apply to the current or every whiteboard page.

I-main-toolbar-shape-tool.svg Shape Line options
I-shapes-tool.svg
Click this icon twice to access color, width, opacity, and types of shapes. There is also the I-shapes-paint-color-bucket.svg fill with color option. Note: shape tool icon in the main toolbar changes when different shapes are selected.
I-3d-shapes-cube.svg
Click for various 3D shapes.
I-lines-arrow-connector-dotted.svg
Click for various arrow designs.
I-shape-table.svg
Click to select the size of the table, and insert onto the whiteboard. Use select tool to move the table.

I-text-editor-T.svg
Click the Text icon once, and then clicking on the whiteboard, allows you to add text at that location. There is an adorning Text Editor window with options to change the font, size, style and formatting of the text.
I-text-editor-text-speech-input.svg
From the Text Editor there is also the option to playback text using the I-text-editor-text-speech-input.svg speech output function.
Immersive-reader.svg
Also from the Text Editor window there is the option to enter Immersive Reader mode, a powerful tool for building reading and listening comprehension with features like picture and language translation and word type labelling.
I-main-toolbar-text-handwritting.svg
Click the Text icon in the main toolbar again changes the mode to handwriting mode. Write words on the board and then click the I-text-editor-handwritting-convert.svg convert handwriting to text icon in the Floating Toolbar to convert the handwriting to text.

Floating toolbar icons

More information: Whiteboard Floating Toolbar

This toolbar can be moved freely around the canvas area.

When in Windows mode, the floating toolbar also contains icons from the main toolbar, which is hidden in Windows mode.

Embedded browser

Note: embedded browser limitations

  • The embedded browser does not keep records of previous logins, history or search. If you sign out of the program and access it later, it won’t remember any websites you’ve signed in to.
  • The embedded browser does not support pop-up pages.
  • Only one embedded browser can be active at a time.
  • During playback of online videos, setting the video to fullscreen fills up the whole embedded browser area only.

Whiteboard includes a built-in web browser I-floating-toolbar-embeded-browser.svg.

For further details see Embedded browser.

Whiteboard embedded browser

Note: embedded browser limitations

  • The embedded browser does not keep records of previous logins, history or search. If you sign out of the program and access it later, it won’t remember any websites you’ve signed in to.
  • The embedded browser does not support pop-up pages.
  • Only one embedded browser can be active at a time.
  • During playback of online videos, setting the video to fullscreen fills up the whole embedded browser area only.


Live captions

The Live Captions feature is available by request to entity users. It uses speech recognition to display captions in real-time at the top of the screen. This makes it easier for the audience to follow what the speaker is saying. This can be used alongside screen sharing and recording if desired.


Change the background

Change the background by clicking the I-background-menu.svg icon in the bottom left of the screen. You can import images from local and cloud storage, use myViewBoard custom backgrounds, or set a solid color.

myViewBoard also provides free content for educators to use, accessible from the background management pop-out window. myViewBoard Originals are regularly updated and are also accessible from this page on the wiki.

FollowMe BG Off.png
I-background-menu-FollowMe-setting.svg
FollowMe Images
Displays custom images uploaded to your cloud storage account.
Color BG Off.png
I-adorning-menu-color.svg
Color Palette
Sets a solid or gradient color as the background.
BuiltIn BG Bis.png
I-background-menu-pre-installed.svg
Pre-installed
Displays backgrounds that come pre-installed with Whiteboard.
Icon originals.svg
Icon originals.svg
myViewBoard Originals
Displays original backgrounds created by myViewBoard.
LocalAdd BG Off.png
I-background-menu-local-harddrive.svg
Local hard drive
Use images from the user's hard drive.
AddBackground.png
I-background-menu-select-Image.svg
Select Image
Select images from the local hard drive to use as background.
It is recommended that selected images match your screen's resolution.

There are also the following options for overlays to the background (can be applied in addition to backgrounds):

Grid Off.png
I-background-menu-grid.svg
Grid
Displays a grid over the canvas. The color of the grid changes depending on the background color.
Watermark Off.png
I-background-menu-confidential.svg
Confidential
Displays a 'confidential' watermark. The watermark may not be visible on certain background colors.
DateTime Off.png
I-background-menu-date-time.svg
Date Time
Displays the current date and time in the top right of the canvas.
Click the icon to show or hide the date and time.

Related media

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Whiteboard for Windows: changing the background tutorial

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Adding Custom Backgrounds



Share and Present

Wireless Presentation

You can share your screen including audio using a feature called Wireless Presentation. People can watch the livestream via myviewboard.com, using the session name and password.

To enable Wireless Presentation:

  1. Make sure you are signed in to Whiteboard with your myViewBoard account.
  2. Click the I-main-toolbar-casting.svg Wireless Presentation icon in the main toolbar. Alternatively click the I-wireless-presentation-red.svg icon in the title bar - note that the color reflects the status of Wireless Presentation (red=disabled, green=enabled).
  3. On the Wireless Presentation window, click the red Wireless Presentation icon I-wireless-presentation-red.svg to enable screen sharing.
  4. The icon will turn green I-wireless-presentation-green.svg indicating Wireless Presentation is enabled. To disable the feature, click the icon again.
  5. participants and attendees can watch the stream by signing in to myviewboard.com, and clicking this icon Mvb-casting 002.svg, located in the top menu. They do not need to sign in.

Screen sharing with third party services

Your myViewBoard account can connect with several third-party services to integrate your Whiteboard for Windows session with videoconferencing and screen sharing services.

The first step for integrating with a Zoom, Skype, and GoToMeeting account is to connect the service to your myViewBoard account. Do this by first signing in to myviewboard.com, then clicking FollowMe in the top menu, and then clicking Cloud Integration in the left-hand side settings menu. From this screen you can bind several third-party services.

The solutions shown below for Cisco Webex and Google Meet do not require the above step to bind accounts, as they are launched from their own software to share your device screen and are thus independent of Whiteboard. They can still be used to share your screen, including the Whiteboard screen.


Zoom

To verify that Zoom is active and enabled within Whiteboard for Windows:

  1. Sign in to Whiteboard for Windows.
  2. On the title bar (top of the screen), click on the
    Cloud Storage.png
    cloud services drop down icon.
    • If enabled, the Zoom icon has a strong bold color.
    • If disabled, the Zoom icon is grayed out.
  3. By default Zoom is enabled.

To start using the Zoom feature:

  1. On the main toolbar, click the Casting icon.
  2. On the Casting toolbar, click the Zoom icon.

On the Wireless Presentation window, click the Zoom icon

On the Wireless Presentation window, click the Zoom icon


To host a meeting:

  1. Select one of the following
    • Start without video
    • Screen share only
  2. Click the I-calender-avatar.svg icon.

To join a meeting:

  1. Perform one of the following:
    • On the text box, type the meeting room link.
    • Copy the link, and then click the I-link.svg icon to paste the meeting room link.
  2. Click the I-check-mark-blue-avatar.svg icon.


The Zoom application opens and starts the meeting. To allow other meeting participants to view your myViewBoard screen:

  1. On the Zoom meeting window, click Share screen on the bottom toolbar.
  2. Select Screen or myViewBoard Main Window.
  3. Click Share.
  4. To stop sharing, click Stop Share.
  5. To end the meeting, click End Meeting on the bottom toolbar.

Zoom meeting sharing a myViewBoard screen

Zoom meeting sharing a myViewBoard screen




Skype for Business

You can share your screen via Skype for Business. For user convenience, Skype for Business can be launched and signed-in to from within Whiteboard.

  1. Click I-main-toolbar-casting.svg the Wireless Presentation icon in the title bar at the top of the screen.
  2. Click Skype for Business.
  3. Check the email address is the same as your Skype for Business account.
  4. click the Wireless Presentation icon next to the email field, which turns yellow to indicate Skype for Business is loading.
  5. When Skype for Business opens the application should automatically sign in, or you may have to enter your password.
  6. During a Skype meeting or call, click the Share Content button > Share your Desktop, or Share a Window.
  7. You can now share your Whiteboard to others via Skype for Business.

GoToMeeting

You may need to install the GoToMeeting launcher first to use this feature.


Connect myViewBoard with GoToMeeting.

  1. On myViewBoard.com, go to the FollowMe screen.
  2. On the FollowMe screen, click Cloud Integration on the side menu.
  3. From the list of services, click GoToMeeting.
  4. On the next window, sign in to connect myViewBoard with your GoToMeeting account.


Start GoToMeeting within Whiteboard.

  1. Sign in to Whiteboard for Windows.
  2. On the Whiteboard title bar, click on the cloud services dropdown.
  3. Click the GoToMeeting icon.
  4. The GoToMeeting application starts with the Share screen feature enabled.



Webex

Before sharing your screen, launch Whiteboard for Windows to set up your presentation first.

  1. Launch the Cisco Webex Meetings application
  2. Click Start a Meeting on the main window.
  3. On the Personal Room window, click Start Meeting.
  4. On the meeting window, click Share > Share My Meeting Window.
    The message "You're sharing your meeting window" appears at the top edge of your screen. At this point, everything on your screen (including Whiteboard for Windows) will be shown to all meeting participants.
  5. Alternatively, you can also select from the icons on the bottom.


Once all participants in the meeting are able to see your screen, switch to Whiteboard for Windows and go through your presentation.


To stop sharing after you're done:

  1. Hover your mouse over the "You're sharing your meeting window" message.
  2. From the top menu that slides down, select Stop sharing.


hH_iXAlBdT0

Use the 'Share My Meeting Window' feature to share your Whiteboard session.



Google Meet

Before sharing your screen, launch Whiteboard for Windows to set up your presentation first.


Note that screen sharing in Google Meet is only available for video calls.

  1. Go to the Google Meet web site at: meet.google.com.
  2. Click Join or start a meeting.
  3. If prompted, allow the browser to use your camera and microphone.
  4. Click Present.
  5. Select the browser window, screen, or application you wish to present (stream in Google Meet).


Once all participants in the video call are able to see your screen, switch to Whiteboard for Windows and go through your presentation.


To stop sharing after you're done:

  1. To stop sharing, click Stop sharing on the toolbar on the bottom.
  2. Alternatively, you can click Stop sharing on the hangouts window.


Livestream and record Whiteboard sessions

To livestream your Whiteboard session, see Live Streaming a Whiteboard Session.

Whiteboard supports streaming to the following services:

Service Details

YouTube
Stream URL: rtmp://a.rtmp.youtube.com/live2

Help: How to Livestream on YouTube


Facebook Live
Stream URL: rtmps://live-api-s.facebook.com:443/rtmp/

Help: How to broadcast Live on Facebook


Record screen

To record the screen, perform the following steps:

  1. Click the Screen Capture I-main-toolbar-screen-capture.svg tool, then click the following icon.
    Icon Feature Description
    ScreenRecord Off.png
    Records events on the whiteboard Click to open the recording toolbar.
  2. Set up the recording environment:
    • I-screen-capture-audio-micro-off.svg Volume slider - set the recording volume for the session
    Specify a recording mode:
    • I-main-toolbar-screen-capture.svg Camera lenses - record the whole screen
    • I-square-selection-hand.svg Pointer finger - specify a freehand region to record
  3. Click the record button.
    • If a freehand region was specified, red lines appear along the edges of the screen. Drag these to resize the recording area and then click the record button again.
    • If you selected to record the whole screen, select a video resolution, then click the checkmark to get started.
  4. During recording, a floating bar provides the option to pause/resume the screen recording, or stop it at any time.
  5. Click Stop to end the recording. Once stop is pressed, review the video using the preview window.
  6. Click the Save disk icon and select a location to save the video. You can only save videos to the local hard drive and not to your cloud storage.


Screenshot

To take a screenshot, perform the following steps:

  1. Click the Screen Capture I-main-toolbar-screen-capture.svg tool.
  2. Click one of the following to take a screenshot of the current whiteboard state.
    Icon Feature Description
    ScreenShot FullScreen.png
    Capture the entire screen Click to instantly capture the entire whiteboard area.
    ScreenShot FreeForm.png
    Capture a freehand region Draw a closed shape around the area to capture. The capture is ignored if the shape is not closed.
    ScreenShot Rectangle.png
    Capture a rectangular region Click and drag to draw a rectangle over the area to capture. Release to capture.
  3. After the capture, the image is saved onto the canvas as a new object.
  4. Interact with the image as with any other object on the whiteboard.


Users that are currently logged in have the option to save the screenshot to their cloud storage.

  1. Click the image once.
  2. Click the Save as... icon from the menu.
  3. Navigate to the desired location, and click the check icon.



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