Whiteboard Training Guide

This is the approved revision of this page, as well as being the most recent.

Digital Whiteboard is a web based collaborative whiteboard system.

Sign up for a myViewBoard account

To use Digital Whiteboard, users need to create a complimentary myViewBoard account at http://www.myviewboard.com.

First select Sign Up from the top-right of the myViewBoard homepage.

On the next screen there are the following options to sign up:

Sign up with an existing Google, Apple or Microsoft account:

  1. Click one of the following:
    • Sign in with Google
    • Sign in with Microsoft
    • Sign in with Apple
  2. On the next window, grant permission for myViewBoard to access the account.

Sign up using a regular email:

  1. On the myViewBoard sign up page, enter the following:
    • Unique myViewBoard name
    • Email
    • Password
  2. Select the checkbox to comply with myViewBoard terms of service and privacy policy agreement.
  3. Click Sign Up.

After successfully signing-up:

  1. An activation email will be sent to the account. Click the link in the activation email.
  2. After activation, sign in and set up the new myViewBoard account.
  3. On first sign in, myViewBoard.com prompts the user to update the user's Personal Profile and Account Name.

Participating in a Digital Whiteboard Session

Once your Digital Whiteboard account is active, perform the following steps to participate in a Digital Whiteboard session:

To host a Digital Whiteboard session:

  1. Sign in to https://myviewboard.com, and click on the 'Whiteboard' icon.
  2. Click on the upper right side to see your session ID. Click the session ID to see more sharing options.
  3. The next window provides three options to join a Digital Whiteboard session:
    • Login code - participants who are in the same room as the host
    • QR code - best for users who are using mobile devices
    • URL link - send through instant messaging.
  4. Distribute the code to all participants, and wait for them to join the session using one of the options above.

To join a Digital Whiteboard session:

  1. Wait for the teacher to send you the session URL or scan the QR Code provided by the teacher.
  2. Use a web browser to go to the session URL provided by the teacher.
  3. On the new window, provide a name and a log in code if you are a student. The log in code is provided by your Digital Whiteboard host. For guest, the log in code is automatically entered.

Google Classroom Integration

Digital Whiteboard supports integration with Google Classroom. Integration allows you to associate a lesson you created with a specific Google Classroom class.

The following procedures assume that you already have an existing Google Classroom account set up.

To enable integration, bind your Google Classroom account with Digital Whiteboard first:

  1. Go to the FollowMe AI tool.
  2. Click Cloud Integration on the side menu.
  3. Locate   Google Classroom from the list, and click Bind.
  4. On the next screen, click Allow.

Afterwards, prepare your lesson on the Digital Whiteboard canvas. Binding associates the lesson with one of your Google Classroom classes, and creates a connection between the open lesson and the Google Classroom class. Use the Magic Box to bind the lesson to a Google Classroom:

  1. On the main toolbar, click the Magic Box icon.
  2. Click the   Google Classroom logo.
  3. Locate the classroom you want to bind with.
  4. Click Bind.

Once complete, you need to provide a name for the lesson:

  1. On the main toolbar, click the File Management icon.
  2. Click the Save icon.
  3. Click the   Google Classroom logo.
  4. Specify a name for the lesson, then click Post to classroom.
    • If the lesson was not previously bound, Digital Whiteboard displays available Google Classrooms. Select one to bind.

This automatically creates a post on the Google Classroom stream that your students can click to access the lesson.

When you are ready to present, open the Google Classroom from within Digital Whiteboard:

  1. On the main toolbar, click the File Management icon.
  2. Click the Open File icon.
  3. Click the   Google Classroom logo.
  4. Select a Google Classroom.
  5. Select a lesson to open.

Opening a saved Google Classroom performs the following:

  • The saved lesson is loaded onto the canvas.
  • The List in the side panel is automatically populated with students from your Google Classroom.
    To invite more students, head over to the Google Classroom People tab.

Digital Whiteboard Interface

After signing in, users are presented with a blank canvas. Digital Whiteboard provides the following options to manage the session:

Background Management
Opens options to change the canvas background.
Adjust zoom options.
Manage participants by placing them in groups.
Digital Whiteboard information
Displays details required to login to Digital Whiteboard session.
Displays help for common Digital Whiteboard tasks and questions.
Displays version details for Digital Whiteboard.
Settings that affect the current session.

Digital Whiteboard Toolbar Icons

For more details about the icons that appear in Digital Whiteboard, see Whiteboard Toolbar Icons.

Main Toolbar

The main toolbar contains tools that allow users to add annotations to the canvas area. This toolbar is always fixed to the right, left or bottom side of the program window. The appearance of icons in the toolbar vary depending on the selected theme.

Digital Whiteboard includes the following icons in the toolbar:

Move toolbar
Click and drag to move toolbar to the side of the screen.
Displays options for importing and exporting PDF files.
Magic box
Displays various tools that you can insert into the canvas.
Selects objects, text and pictures.
Draws freehand lines and squiggles. Click again to open pen options.
Erases objects, based on the last mode selected. Click again to display eraser options.
Draws lines and shapes with different styles. Click again to display shape options.
Creates a textbox. Click again to switch to handwriting recognition.
Reverses the previous action.
Reverses the previous undo action.
Creates, selects, sorts, and deletes pages.

Floating Toolbar

The Floating Toolbar allows users to perform operations on the canvas. This toolbar can be moved freely around the canvas area.

Move Floating toolbar
Drag to move the Floating Toolbar around the canvas.
Present Mode
Activate Present Mode to disable annotation tools.
Create Mode
Activate Create Mode to enable annotation tools.
Previous Page
If the canvas contains multiple pages, displays the previous page.
Present mode
Switches the canvas to fullscreen mode.
Next Page
If the canvas contains multiple pages, displays the next page.
New Page
Adds a new page to the canvas.
Opens the polling window.
Eyes on me
Displays text over the students screen to temporarily prevent interaction.
Infinite canvas
In Presentation mode, allows zooming and moving the canvas .

Magic Box Icons

The Magic Box allows you to insert objects from various sources onto the canvas.

Google Classroom
Binds the current board to the selected Google classroom.
Google Drive
Inserts objects from a connected Google drive account
Inserts a YouTube video
Inserts images from Google image search
Web resources
Inserts a link to a web resource
Inserts interactive tools onto the canvas
Inserts interactive widgets

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