Whiteboard for Windows Training Guide

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This is an in-depth look at Whiteboard for Windows, including installation, tools and features, and integration with myViewBoard.com. There is also a post-installation quick start guide.

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Whiteboard for Windows is a digital whiteboard solution designed specifically to run on the Windows operating system. Whiteboard for Windows is optimized for interactive displays, but will also run on non-interactive screens, with mouse clicks replacing touch events for interaction. Integration with myViewBoard.com allows unlimited users to share screens, as well as cast-in and out from anywhere in the world.


Create and Manage a myViewBoard Account

Sign up for a myViewBoard account

To get the most out of myViewBoard, users need to create a complimentary myViewBoard account at http://www.myviewboard.com. Note that Whiteboard for Windows can still be used without signing in. However, some features will be unavailable.

First select Sign Up from the top-right of the myViewBoard homepage.

On the next screen there are the following options to sign up:

Sign up with an existing Google, Apple or Microsoft account:

  1. Click one of the following:
    • Sign in with Google
    • Sign in with Microsoft
    • Sign in with Apple
  2. On the next window, grant permission for myViewBoard to access the account.

Sign up using a regular email:

  1. On the myViewBoard sign up page, enter the following:
    • Unique myViewBoard name
    • Email
    • Password
  2. Select the checkbox to comply with myViewBoard terms of service and privacy policy agreement.
  3. Click Sign Up.

After successfully signing-up:

  1. An activation email will be sent to the account. Click the link in the activation email.
  2. After activation, sign in and set up the new myViewBoard account.
  3. On first sign in, myViewBoard.com prompts the user to update the user's Personal Profile and Account Name.




Download the program and install

  1. Sign in to http://www.myviewboard.com.
  2. Click your avatar, and select Downloads icon to open a window containing download links to several myViewBoard programs.
  3. Select and download the correct installer for your platform.
  4. Run the installer, and wait for the installation to finish.


Activate

  1. Open Whiteboard for Windows.
  2. Click Activate in the bottom right of the screen.
  3. In the new window, enter your email address twice and click Submit.
  4. Open the email and follow the link to activate the software.
    • If activation is successful, a message reading Success: Software Installation Activated Successfully should appear on myviewboard.com.

Congratulations, you can now use Whiteboard for Windows!


If you still have not received the activation email:

  1. Launch Whiteboard for Windows
  2. Click the Gear icon
  3. Click the icon.
  4. Click Resend the activation email.


If you launched Whiteboard for Windows before activation:

  • Whiteboard for Windows will display a warning message.
  • Some features will not be available.
  • Whiteboard applies a default background.


Launch Whiteboard for Windows

Sign in to Whiteboard for Windows

Whiteboard for Windows sign-in panel

Launch Whiteboard and sign in with the same Google account, Microsoft account, Apple account, or email account you used for myViewBoard.com.

The sign-in panel appears in the bottom-right of the screen. If it is hidden, click I-host-information-show.svg to show the sign in panel.

Sign in with your email

  1. Provide your email and password.
  2. Click .


Sign in with your Google, Microsoft, or Apple account

  1. Click one of the following:
    • Sign in with Google.svg Google
    • Sign in with Microsoft.svg Microsoft
    • Sign in with Apple.svg Apple
  2. Provide your email and password and follow the instructions to log in.


Sign in via Companion App with QR Code

  1. Launch the myViewBoard Companion App Icon companion.svg on your mobile device (with internet access).
  2. Sign in using an email address.
  3. Click the QR Code icon to open the phone's camera.
  4. Position the phone so that the QR code displayed on the Whiteboard for Windows/Android program is inside the QR code scanner of the companion app.


If you signed up with a Google or Microsoft account and you need to use the Companion App:

  1. Go to http://myViewBoard.com.
  2. Click your avatar and click Change Password.
  3. Specify a password and click Confirm.
  4. Sign in using the Companion.


Customize the Whiteboard Canvas

Change the background by clicking the I-background-menu.svg icon in the bottom left of the screen. You can import images from local and cloud storage, use myViewBoard custom backgrounds, or set a solid color.

myViewBoard also provides free content for educators to use, accessible from the background management pop-out window. myViewBoard Originals are regularly updated and are also accessible from this page on the wiki.

FollowMe BG Off.png
I-background-menu-FollowMe-setting.svg
FollowMe Images
Displays custom images uploaded to your cloud storage account.
Color BG Off.png
I-adorning-menu-color.svg
Color Palette
Sets a solid or gradient color as the background.
BuiltIn BG Bis.png
I-background-menu-pre-installed.svg
Pre-installed
Displays backgrounds that come pre-installed with Whiteboard.
Icon originals.svg
Icon originals.svg
myViewBoard Originals
Displays original backgrounds created by myViewBoard.
LocalAdd BG Off.png
I-background-menu-local-harddrive.svg
Local hard drive
Use images from the user's hard drive.
AddBackground.png
I-background-menu-select-Image.svg
Select Image
Select images from the local hard drive to use as background.
It is recommended that selected images match your screen's resolution.

There are also the following options for overlays to the background (can be applied in addition to backgrounds):

Grid Off.png
I-background-menu-grid.svg
Grid
Displays a grid over the canvas. The color of the grid changes depending on the background color.
Watermark Off.png
I-background-menu-confidential.svg
Confidential
Displays a 'confidential' watermark. The watermark may not be visible on certain background colors.
DateTime Off.png
I-background-menu-date-time.svg
Date Time
Displays the current date and time in the top right of the canvas.
Click the icon to show or hide the date and time.


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Whiteboard for Windows: changing the background tutorial


Configuring Whiteboard for Windows Settings

To modify settings within Whiteboard for Windows, click the gear icon on the titlebar. Changes are applied immediately.

I-gear-.svg

Gear
This shows several settings that, when toggled, take immediate effect. Key settings include:

  • Theme. Load different themes to change the icons and default backgrounds available
  • Language. Changes the language used by the UI
  • Text font. Configure default font for the Text tool
  • Text to speech setting. Configure default text-to-speech settings
I-settings-timeout.svg
Timeout
Specify inactivity timeout duration (Whiteboard will log the user out after the specified length of time inactive).
I-settings-companion-app.svg
Companion App download
Displays QR codes for downloading the myViewBoard Companion Apps.
I-settings-help.svg
Help
Displays help for common myViewBoard tasks and questions.
I-settings-information.svg
Info
Displays version details for the myViewBoard Whiteboard for Windows program.

To configure more settings, sign in to myViewBoard.com and go to the FollowMe page.

For more information on the settings screen, see Configure Whiteboard Settings.


Using Whiteboard for Windows

Once set up is complete, you can start using Whiteboard for Windows to prepare for, participate in, and present interactive lessons.

Adding Text with Writing Tools

Some of the images are animated. Click on the images to view the animation.


Inserting Images, Videos and Documents

The Magic Box provides access to various resources that you can insert into the canvas.

The Magic Box provides access to various resources that you can insert into the canvas.

  • Use the Magic Box to insert image, videos and document types saved in the user's local drive or cloud storage account. Double-click, or drag-and-drop to insert.
  • Click the Magic Box and open the YouTube icon. Search for a video and drag a video from the results.
  • Click the camera icon to start and display a live stream directly on the canvas.
  • Use the Embed browser to search for images, then drag-and-drop images from the browser onto the canvas.



The Embed Browser is a built in web browser which allows access to internet sites without leaving the myViewBoard program.

The Embed Browser is a built in web browser which allows access to internet sites without leaving the myViewBoard program.

  • Open the Embed browser, and click the myViewBoard Clips tile. Search for a video, then double-click, or drag-and-drop the video to insert.
  • On the Floating toolbar, click the paste icon to paste clipboard contents onto the canvas. This works for all supported files.



Taking Screenshots

  • Use the options in the Screenshot toolbar to take a picture of the current canvas state.
  • Use the Windows toggle tool to display and take screenshots of the Windows desktop.
  • To take a screenshot of a video inserted into the canvas, click the screenshot icon on the floating frame.





Inserting Shapes and Scribbles

  • Use the pen tool to draw freehand shapes.
  • Use the shape tool to insert 2D and 3D shapes.






Manipulating Objects

Additional edits can be made to the object once it has been placed on the canvas. Select the selection tool, then click on an object to apply additional effects:

  • To re-size and rotate the object, use the handlebars.
  • To move the object, click then drag the object to a new location. Use the infinite canvas tool to adjust the zoom.

The adorning menu provides additional options:

  • Adjust Layers to place the selected object under or above other objects.
  • Select multiple objects, then click Group so the objects move as one.
  • Select an object, then click Lock from the adorning menu to prevent the object from moving.


Adding Animation

  • Click the Magic Box and select widgets. Widgets are animated images that can be added to the canvas. Widgets can include both sound and animation. To hear the sounds, verify that the device speakers are turned on.
  • Also in the Magic Box are Tools, which are interactive objects that can enhance any presentation. To use an item in Tools, double click, or click and drag onto the canvas.
  • Click the Spin and Fade icons to add animation effects to inserted objects.

Click Links to make the selected object perform an action when clicked. Actions include: open a document, launch a website, display a pop-up text, play a media file, insert a tool, or go to another page. Click the object, then click the link icon to perform the action.


Organizing Pages

Presentations, ideas and lessons are best presented using multiple pages. To add another page:

  • On the floating toolbar, click the new page icon.
  • On the main toolbar, click the page management icon, and click the new page icon.

If there are more than 4 pages, click the Grid view icon to show all pages in a grid.

  • To delete a page, click the delete page icon.
  • To rename a page, click the page number and type in a page name
  • To rearrange pages, click and drag pages to a new location on the grid.





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Creating and Navigating Pages



Saving Changes and Loading Saved Files

To save your changes:

  1. On the main toolbar, click the File management icon.
  2. Click the Save icon.
  3. Select the save location and specify a file name.
  4. myViewBoard saves the file using the vboard extension.


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Save File to the Cloud


Presenting to an Audience

To load a previously saved file:

  1. On the main toolbar, click the File management icon.
  2. Click the Open icon.
  3. Locate and click the vboard file to open.


After opening the file, go to Presentation mode. Once Presentation Mode is selected:

  • The canvas covers the whole screen
  • The Windows task bar and the title bar is hidden
  • Only the Next and Previous icons are shown on the Floating Toolbar

Click the Next and Previous icons to navigate between the pages. All features are still available. However, fewer options are provided for some features.

To exit Presentation mode, click the Presentation mode icon again.



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Presentation and Creation Mode



Letting the Audience Interact with the Content

Whiteboard provides several ways for the audience to interact with the content:

  • The host can have participants use the drawing tools to annotate on the board.
  • Both host and participants can share their screens.
  • Participants can "throw" content to the host's myViewBoard presentation.
  • The Pop Quiz feature allows participants to send answers to the host.


myViewBoard Whiteboard for Windows supports keyboard shortcuts to switch tools or perform other actions. For a list of keyboard shortcuts, click here.

Whiteboard and cloud storage

Whiteboard for Windows and the myViewBoard ecosystem support cloud solutions such as Google Drive, Microsoft OneDrive and OneDrive for Business, Box, and Dropbox. For further information and instructions see Cloud Integration.



Integration with third-party programs

Whiteboard for Windows allows users to launch collaboration/meeting programs during a Whiteboard session. Note that to use these programs, they must be first installed on the host machine. Whiteboard for Windows supports the following programs:


To enable integration with Skype for Business, verify that Skype for Business is already installed, then perform the following steps:

  1. Launch myViewBoard for Windows.
  2. Sign in to myViewBoard for Windows with a supported account to integrate with Skype for Business.
    Most entities usually assign the same username for myViewBoard for Windows and Skype for Business, but check first with your account administrator to verify.
  3. Click the Wireless Presentation icon.
  4. Click the Skype icon to launch Skype and automatically sign in.


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myViewBoard Skype Integration



Intel Unite

Whiteboard is available as a plugin for Intel Unite. The Intel Unite solution lets users easily create and manage a secure content sharing and collaboration platform. This platform can wirelessly connect displays, employees, and mixed technology environments so that sharing and collaboration are seamless regardless of location.


Additional Learning Resources

To search online for additional inspiration for courses, activities and lesson plans, see Open Source Education Resources.

To get more information on how to use Whiteboard for Windows, visit the myViewBoard wiki at the following link:

  • myViewBoard Originals
    myViewBoard Original Content is interactive content that you can use in the classroom, 100% created using Whiteboard tools.
  • Poll/Quiz
    Use Poll/Quiz to assess the comprehension or gather quick feedback from participants. The Poll/Quiz feature is only available for logged in Premium users.



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