Whiteboard for Windows

Whiteboard for Windows is a digital whiteboard designed to run on the Windows operating system. Whiteboard features work best on large touchscreen displays, but Whiteboard will also run on non-interactive screens such as a laptop screen, with mouse clicks replacing touch for interaction. Whiteboard works together with myViewBoard.com to allow screen sharing and livestreaming, as well as personalized files and settings which can follow the user across devices. Whiteboard for Windows uses AES-256 encryption to protect data. myViewBoard Security outlines security features of the myViewBoard ecosystem, including Whiteboard.

To get started for the first time, please check system requirements and how to create a myViewBoard account.

Whiteboard for Windows
Quick Start Guide

Toolbar Icons

Release History

Get Whiteboard

System requirements

Recommended specifications	Minimum requirements	For devices that will interact with Whiteboard for Windows¹:
OS System: Windows 10 Pro 64 bit and above Processor: Intel Core i7 x86, 3.6 GHz or above RAM: 16 GB Disk drive: SSD Bandwidth: 25 Mbps or higher, a wired connection is preferred Touch Display: ViewSonic ViewBoard® Other software required: .NET 4.7.2	OS System: Windows 10 Home 64 bits and above Processor: Intel Core i3 x86, 3.2 GHz or above RAM: 8 GB Disk drive: HDD or SSD Bandwidth: 25 Mbps, a wired connection is preferred Other software required: .NET 4.7.2	Operating system: Windows 10 and above, MacOS, ChromeOS Bandwidth: 25 Mbps One of the following browsers: Latest version of Chrome Latest version of Edge

¹For example, this applies to participants interacting with the host whiteboard by watching the Wireless Presentation, or using features from myviewboard.com such as Throw.

Download, install, activate

Download

Head over to myViewBoard.com.
- If already signed in, on the top menu click Download myViewBoard applications. A new window should open.
  - Click the download link for the Whiteboard for Windows installer.
- If not signed in, click Resources from the top menu, and then downloads from the drop-down. In the new page, select Whiteboard for Windows and then Download for Windows 64 bit.
Save the file to your local drive.

Alternatively, visit the Download wiki page.

When not signed in to myviewboard.com, click resources > downloads in the top menu, or click the side menu>downloads icon.
When signed in to myviewboard.com, click the downloads icon in the top menu.

Install

Double click the installation file.
On the myViewBoard Whiteboard Setup window, click Next.
Click Install (requires admin rights).
If prompted on a separate window, click Yes to allow the app to make changes to your device.
When the installation is complete, click Finish.

Activate

Open Whiteboard for Windows.
Click Activate in the bottom right of the screen.
In the new window, enter your email address twice and click Submit.
Open the email and follow the link to activate the software.
- If activation is successful, a message reading Success: Software Installation Activated Successfully should appear on myviewboard.com.

Congratulations, you can now use Whiteboard for Windows!

If you still have not received the activation email:

Launch Whiteboard for Windows
Click the Gear icon
Click the icon.
Click Resend the activation email.

Sign in

Launch Whiteboard and sign in with the same Google account, Microsoft account, Apple account, or email account you used for myViewBoard.com.

The sign-in panel appears in the bottom-right of the screen. If it is hidden, click to show the sign in panel.

Sign in with your email

Provide your email and password.
Click .

Sign in with your Google, Microsoft, or Apple account

Click one of the following:
- Sign in with Google
- Sign in with Microsoft
- Sign in with Apple
Provide your email and password and follow the instructions to log in.

Sign in via Companion App with QR Code

Launch the Companion on your mobile device (with internet access).
Sign in using an email address.
Click the QR Code icon to open the phone's camera.
Position the phone so that the QR code displayed on the Whiteboard for Windows/Android program is inside the QR code scanner of the companion app.

Whiteboard working area

Whiteboard for Windows user interface

After opening Whiteboard you will see the working area, and toolbar icons. Just like a regular whiteboard, you can use the Pen tool to write on the board, and the Eraser to clear writing. Remember not to use a real pen to draw on the board!

Unlike a regular whiteboard, the working area is infinite and can be zoomed in and out, and moved around using the Infinite Canvas tool.

You can also add new pages by clicking/tapping New Page in the floating toolbar. It's up to you how you choose to display your materials; on different pages, or different parts of the same page (or a combination of both).

Also unlike a regular whiteboard, you have access to a host of interactive tools via Magic Box, an Embedded browser, and can display your existing files and content (click here to jump to section).

There is also the option to use the entire Windows computer operating system with the Windows toggle button, found in the main toolbar. You can think of this like making Whiteboard transparent, with a regular Windows computer displayed behind. Switch between whiteboard pen tools and mouse mode (for interacting with Windows) by toggling between and . To add Magic Box elements in Windows mode, double click or tap the desired feature (drag and drop is not supported in this mode).

Whiteboard for Windows supports keyboard shortcuts to switch tools or perform other actions. For a list of keyboard shortcuts, click here.

To see a full list of Whiteboard features click here: Whiteboard Features Comparison (includes comparison between Windows, Android, and online version).

Using Whiteboard

Main toolbar icons

For a printable list see: Whiteboard for Windows Toolbar Icons

This toolbar is always fixed to the right, left or bottom side of the program window.

Windows toggle button
Click to use the Whiteboard tools on the Windows desktop.
Wireless Presentation
Enable and manage wireless presentations.
Available for Premium and Entity accounts only.
Screen capture
Screenshot and record the whiteboard.
Move toolbar
Click and drag to move toolbar to the side of the screen.
File
Open, save, export and print files.
Magic box
Interactive and web content.
Embedded browser
Open the built-in browser to access the internet. Drag and drop images onto the canvas.
Infinite Canvas
Drag to move the canvas. Use two hands to zoom in/out.
Selection
Select objects, text and pictures.
Pen
Draw freehand lines. Click twice for more options.
Eraser
Erase pen and objects. Click twice for options.
Shapes and Lines
Draw lines and shapes with different styles.
Text / Handwriting
Create a textbox. Click again to switch to handwriting recognition.
Undo
Reverse the previous action.
Redo
Reverse the previous undo action.

	Toggle Windows Use Whiteboard tools over Windows.
	Wireless Presentation Enable and manage wireless presentations. Available for Premium and Entity accounts only.
	Screen Capture Screenshot and record the whiteboard. Displays options for capturing the contents of the canvas.
	Move Toolbar Click and drag to move toolbar to the side of the screen.
	File Open, save, export and print files.
	Magic box Interactive and web content.
	Embedded browser Opens the built-in browser to access internet resources.
	Infinite Canvas Drag to move the canvas. Use two hands to zoom in/out.
	Selection Select and move objects.
	Pen Draw freehand lines. Click twice for more options.
	Eraser Erase pen and objects. Click twice for options.
	Shapes and Lines Draw lines and shapes with different styles. Click twice for options.
	Text and Handwriting Create a textbox. Click again to switch to handwriting recognition.
	Redo Reverse the previous action.
	Undo Reverse the previous undo action.

Embedded browser

Note: embedded browser limitations

The embedded browser does not keep records of previous logins, history or search. If you sign out of the program and access it later, it won’t remember any websites you’ve signed in to.
The embedded browser does not support pop-up pages.
Only one embedded browser can be active at a time.
During playback of online videos, setting the video to fullscreen fills up the whole embedded browser area only.

Whiteboard includes a built-in web browser .

For further details see Embedded browser.

Note: embedded browser limitations

The embedded browser does not keep records of previous logins, history or search. If you sign out of the program and access it later, it won’t remember any websites you’ve signed in to.
The embedded browser does not support pop-up pages.
Only one embedded browser can be active at a time.
During playback of online videos, setting the video to fullscreen fills up the whole embedded browser area only.

Import content tools

Import files

Whiteboard can display your existing content in many common filetypes, such as Microsoft PowerPoint, Word, and also PDF files.
Import content by first clicking or tapping Magic Box in the main toolbar, then the file icon in the top left of the pop-out window. From here you can navigate local (device) storage, or your cloud storage account such as OneDrive or Google Drive (click here to read how to link you third-party accounts to your myViewBoard account).

Supported file formats

Whiteboard for Windows supported filetypes
Whiteboard files	.vboard for myViewBoard, .flipchart for Promethean, .notebook for SMART, .enb for Evernote, and .iwb for multiple brands
Documents	.pdf, .doc, .docx, .txt, .one, .url
Presentations	Google Slides, .ppt, .pptx (excluding PowerPoint Mobile files)
Images	.png, .jpg, .jpeg, .bmp, .gif, .ico, .tif, .tiff, .svg
Audio	.mp3, .aac, .wma, .wav, .m4a
Video	.wmv, .mp4, .mpg, .xesc, .3gp, .mov, .mp4, .mpeg, .mkv, .asf, .avi, .m4v

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Whiteboard for Windows: File management tutorial

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Whiteboard for Windows: Importing Powerpoint materials tutorial

Interactivity with Magic Box Whiteboard is designed to be flexible and can be used in different scenarios. It can be a simple interface for note-taking, or a complete lesson tool for creating and giving presentations with a variety of interactive media, in addition to livestreaming and recording sessions. For advanced features, there is Magic Box.

Magic Box: files, web interaction, videos, quizzess, tools, and more


	File Click this icon to access local or cloud storage such as Google Drive or Microsoft OneDrive (click here for cloud integration instructions).
	Sticky Notes Click here to add sticky notes in various colors to the canvas, displaying text messages.
	Tools Click here to access many different tools that can be moved about the whiteboard, such as a clock, timer, compass, calculator, random dice, graph tool, and more. Available for Premium and Entity accounts only.
	Magic Box Camera Click the Camera icon to use your device camera, and insert the picture directly onto the whiteboard. Available for Premium and Entity accounts only.
	myViewBoard Clips Click the icon to browse videos specifically designed and approved for educational use. Available for Entity accounts only.
	YouTube Click the icon to browse YouTube video. Drag and drop the videos onto the whiteboard.
	Image Search Click the image icon to safely search the web for images, and drag and drop onto the canvas.
	Online Widgets Click the icon to browse animated widgets for a variety of themes. Available for Premium and Entity accounts only.
	Throw Click the icon to browse documents that participants have shared with the whiteboard session. Participants can do this via myviewboard.com - learn more about Throw here. Available for Premium and Entity accounts only.
	Pop Quiz Click the icon to create a quiz, which participants can answer from their devices. The teacher can view answers from this icon. Available for Premium and Entity accounts only.
	Polls Click this icon to create: multiple choice, true or false, rating, free response, voting, or random draw polls. Answers can be saved for future reference. Available for Premium and Entity accounts only.

Annotation tools

Pen, eraser, shapes, text tools These core digital whiteboard tools are always visible and accessible from the main toolbar (or the floating toolbar in Windows mode).

Double tap/click each icon for extra options, listed below. There are also undo and redo features in the main toolbar.

Pen tool options


		Marker Draw on the canvas with different colors and line sizes.
		Paint Brush A brush-style appearance, with the same customization as the marker.
		Highlighter Draw over items on the canvas to add emphasis. Five preset colors available.
		Laser Similar to the Highlighter, but each stroke is only visible until the next stroke is started. Can be used to draw attention to something on the the screen, without the need to manually erase after.
		AI Pen This opens a new area to draw in. The left panel displays graphics that the AI believes matches the user's drawing. To add a graphic, just drag and drop onto the whiteboard. You can change the color, undo and redo, and delete all from within the drawing area. Available for Premium and Entity accounts only.
		Shape Pen Draws lines as a series of repeating shapes. Choose from preset shapes with sliders for size and opacity. Click here to learn how to add custom images.
		Magic Line Pen The Magic Line pen acts like a background reveal tool. Choose from different presets or upload your own images. Tip: this tool can be used together with gridlines from the background menu to create a fun guess-the-picture game for participants.

Eraser options


	The default eraser. Press the icon once for this eraser, and twice for a slider to change the size.
	Draw a circle to erase all pen marks completely within that area. Make sure to draw a complete loop around the entirety of what you wish to erase.
	This clears all pen strokes for all types of pen on the whiteboard. You can choose to apply to the current or every whiteboard page.
	This clears everything from the whiteboard including pen, images, and imported documents. It does not clear widgets or tools. You can choose to apply to the current or every whiteboard page.

Shapes and Lines options


	Click this icon twice to access color, width, opacity, and types of shapes. There is also the fill with color option. Note: shape tool icon in the main toolbar changes when different shapes are selected.
	Click for various 3D shapes.
	Click for various arrow designs.
	Click to select the size of the table, and insert onto the whiteboard. Use select tool to move the table.

Text and Handwriting options


	Click the Text icon once, and then clicking on the whiteboard, allows you to add text at that location. There is an adorning Text Editor window with options to change the font, size, style and formatting of the text.
	From the Text Editor there is also the option to playback text using the speech output function.
	Also from the Text Editor window there is the option to enter Immersive Reader mode, a powerful tool for building reading and listening comprehension with features like picture and language translation and word type labelling. Available for Premium and Entity accounts only.
	Click the Text icon in the main toolbar again changes the mode to handwriting mode. Write words on the board and then click the convert handwriting to text icon in the Floating Toolbar to convert the handwriting to text.

Floating toolbar icons

More information: Whiteboard Floating Toolbar

This toolbar can be moved freely around the canvas area.

When in Windows mode, the floating toolbar also contains icons from the main toolbar, which is hidden in Windows mode.

Move Floating toolbar
Drag to move the Floating Toolbar around the canvas.
Present mode
Switch the canvas to fullscreen mode, hiding the Windows task bar and title bar.
Paste from clipboard
Insert the current clipboard content onto the canvas.
Previous Page
If the canvas contains multiple pages, displays the previous page.
Next Page
If the canvas contains multiple pages, displays the next page.
New Page
Add a new page to the canvas.
Pages in Whiteboard
Create, select, sort, and delete pages.
Select Live Caption language
Set the language used by the Live Captions feature.¹
Live Captions
Display spoken text as captions. ¹

¹ This feature is available by request for Entity accounts only.

	Move Floating toolbar Drag to move the Floating Toolbar around the canvas.
	Present mode Switches the canvas to fullscreen mode, hiding the Windows task bar and title bar.
	Paste from clipboard Inserts the current clipboard content onto the canvas.
	Previous Page If the canvas contains multiple pages, displays the previous page.
	Next Page If the canvas contains multiple pages, displays the next page.
	New Page Adds a new page to the canvas.
	Pages in Whiteboard Create, select, sort, and delete pages.
	Select Live Caption language Sets the language used by the Live Captions feature.
	Live Captions Displays spoken text as captions. This feature is available by request for Entity accounts only.

Live captions

The Live Captions feature is available by request to entity users. It uses speech recognition to display captions in real-time at the top of the screen. This makes it easier for the audience to follow what the speaker is saying. This can be used alongside screen sharing and recording if desired.

Business

Education
(default)

Name

Description

Start Live Captions

Click/tap again to stop Live Captions. Allow a few seconds for the captions to disappear.

Live Captions
Languages

6 languages (English, Spanish, French, German, Trad.Chinese and Arabic) are currently supported, with variants for different countries such as British English or Mexican Spanish.

Participate mode

Participate mode divides the whiteboard surface into up to six smaller whiteboards, each with their dedicated pen and eraser tools.

Open Participate mode from the icon in the bottom left of the screen.
Three mini-whiteboards open by default. Change the number with the icons in the bottom left.
The pen color for each whiteboard can be configured independently. Each whiteboard also has its own eraser and delete all.
On the bottom Participate toolbar, you can swap the top and bottom rows (for four or more boards).
Close Participate mode by clicking the cross in the bottom right of the screen.

Feature requirements: Windows OS build version 1903 or higher, and Whiteboard version 2.41.5.0 or above. Check Windows version: Start Menu > Settings > System > About. Check Whiteboard version by:

Gear icon >

About info.

Change the background

Background menu options (Business)
Background menu options (Education)

Change the background by clicking the icon in the bottom left of the screen. You can import images from local and cloud storage, use myViewBoard custom backgrounds, or set a solid color.

myViewBoard also provides free content for educators to use, accessible from the background management pop-out window. myViewBoard Originals are regularly updated and are also accessible from this page on the wiki.

FollowMe Images
Displays custom images uploaded to your cloud storage account.

Color Palette
Sets a solid or gradient color as the background.

Pre-installed
Displays backgrounds that come pre-installed with Whiteboard.

myViewBoard Originals
Displays original backgrounds created by myViewBoard.

Local hard drive
Use images from the user's hard drive.

Select Image
Select images from the local hard drive to use as background.
It is recommended that selected images match your screen's resolution.

There are also the following options for overlays to the background (can be applied in addition to backgrounds):

Grid
Displays a grid over the canvas. The color of the grid changes depending on the background color.

Confidential
Displays a 'confidential' watermark. The watermark may not be visible on certain background colors.

Date Time
Displays the current date and time in the top right of the canvas.
Click the icon to show or hide the date and time.

Related media

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Whiteboard for Windows: changing the background tutorial

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Adding Custom Backgrounds

Share and Present

Wireless Presentation

You can share your screen including audio using a feature called Wireless Presentation. People can watch the livestream via myviewboard.com, using the session name and password.
This feature is available for Premium and Entity accounts only.

To enable Wireless Presentation:

Make sure you are signed in to Whiteboard with your myViewBoard account.
Click the Wireless Presentation icon in the main toolbar. Alternatively click the icon in the title bar - note that the color reflects the status of Wireless Presentation (red=disabled, green=enabled).
On the Wireless Presentation window, click the red Wireless Presentation icon to enable screen sharing.
The icon will turn green indicating Wireless Presentation is enabled. To disable the feature, click the icon again.
participants and attendees can watch the stream by signing in to myviewboard.com, and clicking this icon , located in the top menu. They do not need to sign in.

Screen sharing with third party services

Your myViewBoard account can connect with several third-party services to integrate your Whiteboard for Windows session with videoconferencing and screen sharing services.

The first step for integrating with a Zoom, Skype, and GoToMeeting account is to connect the service to your myViewBoard account. Do this by first signing in to myviewboard.com, then clicking FollowMe in the top menu, and then clicking Cloud Integration in the left-hand side settings menu. From this screen you can bind several third-party services.

The solutions shown below for Cisco Webex and Google Meet do not require the above step to bind accounts, as they are launched from their own software to share your device screen and are thus independent of Whiteboard. They can still be used to share your screen, including the Whiteboard screen.

Zoom

Skype for Business

You can share your screen via Skype for Business. For user convenience, Skype for Business can be launched and signed-in to from within Whiteboard.

Click the Wireless Presentation icon in the title bar at the top of the screen.
Click Skype for Business.
Check the email address is the same as your Skype for Business account.
click the Wireless Presentation icon next to the email field, which turns yellow to indicate Skype for Business is loading.
When Skype for Business opens the application should automatically sign in, or you may have to enter your password.
During a Skype meeting or call, click the Share Content button > Share your Desktop, or Share a Window.
You can now share your Whiteboard to others via Skype for Business.

GoToMeeting

You may need to install the GoToMeeting launcher first to use this feature.

Connect myViewBoard with GoToMeeting.

On myViewBoard.com, go to the FollowMe screen.
On the FollowMe screen, click Cloud Integration on the side menu.
From the list of services, click GoToMeeting.
On the next window, sign in to connect myViewBoard with your GoToMeeting account.

Start GoToMeeting within Whiteboard.

Sign in to Whiteboard for Windows.
On the Whiteboard title bar, click on the cloud services dropdown.
Click the GoToMeeting icon.
The GoToMeeting application starts with the Share screen feature enabled.

Webex

Before sharing your screen, launch Whiteboard for Windows to set up your presentation first.

Launch the Cisco Webex Meetings application
Click Start a Meeting on the main window.
On the Personal Room window, click Start Meeting.
On the meeting window, click Share > Share My Meeting Window.
The message "You're sharing your meeting window" appears at the top edge of your screen. At this point, everything on your screen (including Whiteboard for Windows) will be shown to all meeting participants.
Alternatively, you can also select from the icons on the bottom.

Once all participants in the meeting are able to see your screen, switch to Whiteboard for Windows and go through your presentation.

To stop sharing after you're done:

Hover your mouse over the "You're sharing your meeting window" message.
From the top menu that slides down, select Stop sharing.

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Use the 'Share My Meeting Window' feature to share your Whiteboard session.

Google Meet

Before sharing your screen, launch Whiteboard for Windows to set up your presentation first.

Note that screen sharing in Google Meet is only available for video calls.

Go to the Google Meet web site at: meet.google.com.
Click Join or start a meeting.
If prompted, allow the browser to use your camera and microphone.
Click Present.
Select the browser window, screen, or application you wish to present (stream in Google Meet).

Once all participants in the video call are able to see your screen, switch to Whiteboard for Windows and go through your presentation.

To stop sharing after you're done:

To stop sharing, click Stop sharing on the toolbar on the bottom.
Alternatively, you can click Stop sharing on the hangouts window.

Livestream and record Whiteboard sessions

To livestream your Whiteboard session, see Live Streaming a Whiteboard Session.

Whiteboard supports streaming to the following services:

Service	Details
YouTube	Stream URL: rtmp://a.rtmp.youtube.com/live2 Help: How to Livestream on YouTube
Facebook Live	Stream URL: rtmps://live-api-s.facebook.com:443/rtmp/ Help: How to broadcast Live on Facebook

Record screen, audio, and screenshot

In the main toolbar, click to access tools to take a screenshot, record audio, and record a video of the screen.

Icon	Description
	Record device screen. Choose to save to local or cloud storage.
	Record device audio.
	Screenshot entire screen, pasted onto the whiteboard.
	Draw a closed shape around the area to capture. Image pasted onto the whiteboard.
	Click and drag to draw a rectangle, release to capture. Image pasted onto the whiteboard.

Learn More

Access online resources to learn more about myViewBoard.

Security and Policy

Find out about myViewBoard secure connections.

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