Whiteboard for Windows Quick Start Guide
This is the approved revision of this page, as well as being the most recent.
Quick Start Guide
Whiteboard for Windows is a digital whiteboard that can connect with myviewboard.com to support third party apps for cloud storage, videoconferencing, and screen sharing.
For a more detailed guide see Whiteboard for Windows.
View a printer-friendly summary of all toolbar icons for Whiteboard here.
Open Whiteboard for the first time
You may need to activate Whiteboard after opening it for the first time. Do this by entering an email address and following the link in the email, and then reopening the whiteboard program. If there is no prompt to do this, skip this step.
Sign in
Some basic whiteboard tools such as the pen tool are available without signing in. To access extra functions such as cloud account and videostreaming services, it is necessary to sign in to your myViewBoard account.
A sign-in box appears by default in the bottom-right of the screen. Click the 
icon in the bottom-right of the screen to open the sign-in box if it is hidden.
Sign in with the same method you created your myViewBoard account, such as:
- email and password
- Google, Microsoft, or Apple account
- You can also use the myViewBoard Companion app to scan the QR code (this is often easiest if you have your phone to hand).
Working area and toolbars
Whiteboard has two toolbars - the main toolbar, which snaps to either the bottom, left, or right of the screen, and the floating toolbar which can be freely moved. Below is a list of all toolbar icons and their functions. For a printer-friendly list see all toolbar icons for Whiteboard here.
Whiteboard for Windows user interface. By default the background is white.
Main toolbar
Windows toggle button
Click to use the Whiteboard tools on the Windows desktop.
Wireless Presentation
Enable and manage wireless presentations.
Screen capture
Screenshot and record the whiteboard.
Move toolbar
Click and drag to move toolbar to the side of the screen.
File
Open, save, export and print files.
Magic box
Interactive and web content.
Embedded browser
Open the built-in browser to access the internet. Drag and drop images onto the canvas.
Infinite Canvas
Drag to move the canvas. Use two hands to zoom in/out.
Selection
Select objects, text and pictures.
Pen
Draw freehand lines. Click twice for more options.
Eraser
Erase pen and objects. Click twice for options.
Shape_Line
Draw lines and shapes with different styles.
Text / Handwriting
Create a textbox. Click again to switch to handwriting recognition.
Undo
Reverse the previous action.
Redo
Reverse the previous undo action.
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Toggle Windows Use Whiteboard tools over Windows. |
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Wireless Presentation Enable and manage wireless presentations. |
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Screen Capture Screenshot and record the whiteboard. Displays options for capturing the contents of the canvas. |
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Move Toolbar Click and drag to move toolbar to the side of the screen. |
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File Open, save, export and print files. |
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Magic box Interactive and web content. |
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Embedded browser Opens the built-in browser to access internet resources. |
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Infinite Canvas Drag to move the canvas. Use two hands to zoom in/out. |
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Selection Select and move objects. |
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Pen Draw freehand lines. Click twice for more options. |
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Eraser Erase pen and objects. Click twice for options. |
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Shape_Line Draw lines and shapes with different styles. Click twice for options. |
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Text Handwriting Create a textbox. Click again to switch to handwriting recognition. |
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Redo Reverse the previous action. |
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Undo Reverse the previous undo action. |
Floating toolbar
Move Floating toolbar
Drag to move the Floating Toolbar around the canvas.
Present mode
Switch the canvas to fullscreen mode, hiding the Windows task bar and title bar.
Paste from clipboard
Insert the current clipboard content onto the canvas.
Previous Page
If the canvas contains multiple pages, displays the previous page.
Next Page
If the canvas contains multiple pages, displays the next page.
New Page
Add a new page to the canvas.
Page
Create, select, sort, and delete pages.
Select Live Caption language
Set the language used by the Live Captions feature.
Live Captions
Display spoken text as captions. This feature is available by request.
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Move Floating toolbar Drag to move the Floating Toolbar around the canvas. |
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Present mode Switches the canvas to fullscreen mode, hiding the Windows task bar and title bar. |
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Paste from clipboard Inserts the current clipboard content onto the canvas. |
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Previous Page If the canvas contains multiple pages, displays the previous page. |
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Next Page If the canvas contains multiple pages, displays the next page. |
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New Page Adds a new page to the canvas. |
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Page Create, select, sort, and delete pages. |
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Select Live Caption language Sets the language used by the Live Captions feature. |
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Live Captions Displays spoken text as captions. This feature is available by request. |
Create presentations with Whiteboard
Import your existing files
- Whiteboard can display your existing content in many common filetypes, such as Microsoft PowerPoint, Word, and also PDF files.
- Import content by first clicking or tapping Magic Box in the main toolbar, then the
file icon in the top left of the pop-out window. From here you can navigate local (device) storage, or your cloud storage account such as OneDrive or Google Drive (click here to read how to link you third-party accounts to your myViewBoard account).
| Whiteboard for Windows supported filetypes | |
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| Whiteboard files | .vboard for myViewBoard, .flipchart for Promethean, .notebook for SMART, .enb for Evernote, and .iwb for multiple brands |
| Documents | .pdf, .doc, .docx, .txt, .one, .url |
| Presentations | .ppt, .pptx, Google Slides |
| Images | .png, .jpg, .jpeg, .bmp, .gif, .ico, .tif, .tiff, .svg |
| Audio | .mp3, .aac, .wma, .wav, .m4a |
| Video | .wmv, .mp4, .mpg, .xesc, .3gp, .mov, .mp4, .mpeg, .mkv, .asf, .avi, .m4v |
Whiteboard for Windows: File management tutorial
Whiteboard for Windows: Importing Powerpoint materials tutorial
In addition to using existing files materials, creating presentations in Whiteboard can be done with digital whiteboard tools, the interactive tools found in Magic Box, and the embedded browser.
The core digital whiteboard tools such as pen, eraser, text and shapes tools are found in the main toolbar. By clicking twice on each of these icons you can also access further options - for example the pen tool includes Paint Brush, Highlighter, Laser, AI, Shape, and Magic Line Pen tools.
Whiteboard for Windows: basic digital whiteboard tools
Magic Box for interactivity
Magic Box contains many useful options to add interactivity to the whiteboard. Click/tap Magic Box in the main toolbar, then click/tap the desired tool, and simply drag the selected tool or file onto the canvas.
From Magic Box you can access local and cloud storage, add sticky notes, useful tools such as timers and calculators, use the device camera for photos, add educational clips, add pre-approved web images and videos, widgets, and quizzes. Students can share documents to the whiteboard and participate in polls and quizzes via myviewboard.com. The session host can then access these features through Magic Box in Whiteboard for Windows.
Whiteboard for Windows: Magic Box tutorial
Change the background
Change the whiteboard background by: importing images from local and cloud storage, or by using myViewBoard custom backgrounds.
The background management icon
is located in the bottom left of the screen.
myViewBoard also provides free content accessible from the background management pop-out window. myViewBoard Originals is regularly updated and is also accessible from this page on the wiki.
Whiteboard for Windows: changing the background tutorial
Embedded web browser
Whiteboard for Windows also features a built-in web browser, accessible by clicking in the floating toolbar when not in present mode. Using this keeps Whiteboard open in the foreground as normal, and displays the web browser in a pop-out window.
You can also access the full Windows operating system including web browsers by clicking the Windows Toggle Button .
Wireless presentation and screensharing
You can share the whiteboard screen wirelessly via the Wireless Presentation 
icon in the top-right of the screen. You need to be signed in to your myViewBoard account for this feature to work.
Whiteboard Windows: Wireless Presentation and screen sharing tutorial
Alternatively, Whiteboard for Windows integrates with Zoom, Skype, and GoToMeeting. Configure third party connections via the FollowMe settings on myviewboard.com.
Record screen and take screenshots
To record or screenshot your screen click the Screen capture icon in the main toolbar. From here, there are options to record the whole screen and save locally, or take full or partial screenshots and add the image onto the whiteboard canvas.
Screen recording and screenshots apply to the whole device, not just whiteboard.
Present mode
By default Whiteboard opens into prepare mode. Switching to present mode makes the whiteboard fullscreen, hiding the Microsoft Windows Taskbar. This can be useful if recording or wirelessly presenting your whiteboard. Videos and media are interactive in the same way during both present and prepare modes, however the embedded browser is also hidden.
Learn More
Access online resources to learn more about myViewBoard.
Security and Policy
Find out about myViewBoard secure connections.
Social Media
Follow us on social media and get notified of the latest news and updates.
