myViewBoard Classroom Training Guide

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myViewBoard Classroom is a dynamic online platform that offers educators easy access to their teaching tools, assignments, courses, and documents in one place. With the integration of G Suite and Google Classroom:

  • Teachers can post assignments, announcements and access their Google Drive contents directly from our portal.
  • Teachers are also able to manage and directly assess student’s performance via our Google Classroom and Google Calendar integration.

Additionally, teachers can download course materials or activities to use in their class, or they can share their own materials to other teachers so that they can get feedback from them. myViewBoard Classroom is a 24/7 teacher’s assistant at your fingertips.


Prerequisites

  • Must have a Google Classroom account
  • Must have a myViewBoard.com account


Accessing myViewBoard Classroom

myViewBoard Classroom is only available for entities under a education account who are already using Google Classroom.

  1. Sign in to the myViewBoard.com web site.
  2. Click on the myViewBoard Classroom link.
  3. Give myViewBoard access to your Google account.
    1. Select a Google Account to use.
    2. Click Allow to grant permission to integrate myViewBoard Classroom with your Google account.
  4. The myViewBoard Classroom interface opens in a new window.


Getting Started

When you first start myViewBoard Classroom, all sections will be empty. You need to create a classroom first to contain all your classroom resources.

Click the Classroom menu on the left panel to go to the Classroom screen.


Create a classroom

To get started, create a classroom first:

  1. Go to the Classroom page.
  2. Click Create a Classroom.
  3. Provide the following information:
    • Name
    • Description
    These are the only options required
  4. Perform one of the following:
    • Click Confirm if you do not need to specify optional settings.
    • To specify optional settings, follow the steps in the next section.


The following steps are optional:

  1. Select a background color for the course card
  2. Click the Choose your course textbox
    • Select a course.
    • Click Bind
  3. Add tags
    a. Click Add
    b. Type a keyword
    c. Press enter
  4. Click Connect with your Google Classroom?
    a. Choose the Classroom you want to bind with
    b. Click Bind
  5. Click Confirm.


Afterwards:

  • myViewBoard saves the new classroom in the Draft tab.
  • To manage the new classroom, click    to access the available options.
- Duplicate - create another copy of the classroom
- Delete - remove the classroom from the list
- Setting - modify settings configured when the classroom was created



Add a lesson

After a myViewBoard Classroom is created, add a lesson to present to the class.

To access the Lessons tab, go to myViewBoard Classroom > Classroom > Lessons.

Add a new lesson to the classroom

Courses are organized by lessons. To create a lesson:

  1. On the Lesson tab, click Create Lesson.
  2. Specify a Lesson title.
  3. Click Done, or press Enter.
  4. To cancel click    
  5. To edit the title at a later time, click    and click Edit Lesson Property.



Use myViewBoard Classroom tools to create lesson slides

To add slides to this lesson:

  1. On the Lesson tab, click Edit Slides.
  2. Create your lesson content on the canvas provided. Changes made to the canvas are automatically saved.
    • To add a new slide, click   New Slide, or
    • To add a new slide, click the pagination control at the bottom, then click  
    • To delete a slide, click the pagination control at the bottom, then click    on the page to remove.
    • For more details, see Creating Lessons.
  3. Once done, click the back button on your browser, or close your browser window.


During lesson creation, the following tools are available on the canvas provided:

Icon Name Description
Classroom icon resourse off.png
Magic Box Insert a resource onto the canvas.
Classroom icon select off.png
Selection Selects objects, text and pictures.
Classroom icon pen off.png
Pen Draws freehand lines and squiggles. Click again to open pen options.
Classroom icon eraser off.png
Eraser Erases objects, based on the last mode selected. Click again to display eraser options.
Classroom icon shapes off.png
Shape/Line Draws lines and shapes with different styles. Click again to display shape options.
Classroom icon text off.png
Text/Handwriting Creates a textbox. Click again to switch to handwriting recognition.
Classroom icon eye off.png
Eyes on me Displays text over the students screen to temporarily prevent interaction.
Classroom icon undo off.png
Undo Reverses the previous action
Classroom icon redo off.png
Redo Reverses the previous undo action.
Classroom icon polling off.png
Polling Opens the polling window.
Classroom icon screenshot off.png
Screen capture Displays options for capturing the contents of the canvas.



Organize, review and update lessons

Back on the Lessons tab, lessons can be further organized using the following options:

  Edit Origin Course Update the original course.
  Re-Sync Origin Course Data Updates the current course with any changes made to the original course.
  Sort Allows you to re-arrange the order of the lessons in the course.
  Create Lesson Creates a new lesson. New lessons are added to the end of the list.



Publish the lessons

After all lessons and slides are complete, perform the following:

  • Click the toggle on the lesson to change the lesson status from DRAFT to PUBLISHED.
  • Click Teacher Preview to see a preview of the lesson.
  • Click Start Presenting to run all PUBLISHED lessons in a new tab.


Doing these tasks may help if you plan to rehearse the lesson, or do a dry run of the material before the actual presentation date.


Upload files to use in your lessons

If you want to add your own files and resources in your lessons, use the Files tab to upload them to your Google Drive account.

To access the Files tab, go to myViewBoard Classroom > Classroom > Files.


To use:

  1. Bind myViewBoard Classroom to your Google account.
  2. After binding, myViewBoard Classroom automatically creates a Classroom folder in the root directory of the user's Google Drive.
  3. Now, whenever a new classroom is created, myViewBoard Classroom adds a subfolder in this Classroom folder, using the new classroom's name as the folder name.


This new subfolder will contain all resources used in that classroom. Note that you can only access the folder assigned to the current classroom, and should greatly help in keeping topic-related resources organized.

  • Resources saved here are available via the Magic Box. If you need to insert images, videos or other resources into your lessons, upload them here first.
  • Assignments submitted by students are also saved in this folder but are not visible in the Files tab. To review assignments, go to your Google Drive.
  • Alternatively, you can go directly to Google Drive and manage files and folders there.


Use the file explorer to navigate through the folder's contents. Click the file to see a preview. The Files tab also provides options to create new folders and upload files. Any changes made are automatically updated to the user's Google Drive.

Create a new folder

To create a new folder

  1. Go to the Files tab.
  2. Navigate to the location where you want to create a folder.
  3. Click Create Folder.
  4. Specify a folder name.
  5. Click Create Folder.


Upload files

To upload files:

  1. Go to the Files tab.
  2. Navigate to the location where you want to upload a file.
  3. Click Upload files
  4. Locate the file you want to upload, and click Open.
  5. After the upload is complete, you should see the file added to the list.



Manage uploaded files

The following actions are available for uploaded files:

  Download Save the file to the local drive
  Rename Modify the name used to identify the file
  Delete Remove the file from the list.



Provide a lesson plan

The Plan tab contains information on how the lesson should be taught. Possible information can be:

  • Lesson outlines, which may contain suggested activities
  • Instructions on how to use the activities in the lesson
  • Resources for further reading or research

If the lesson is shared with other users, they can refer to the Plan tab to see if they can use the lesson as is, or adjust the lesson to suit their needs.


To access the Plan tab, go to myViewBoard Classroom > Classroom > Plan.

Create a new lesson plan

Plans are organized by section. To create a section:

  1. On the Plan tab, click Create Section.
  2. Type the Section title above the underline.
  3. Type the section content under the underline.
    • You can also copy-and-paste content here. Line breaks are preserved in the Section content.
  4. Click Done, or press Enter.
  5. To cancel click  



Update a lesson plan

If you need to make changes to the section:

  • Click Edit on the title of the section to update, and then make changes to the section title and content.
  • Click Delete to remove the section. Note that this action cannot be undone.



Publish your lesson

To prepare your lessons for presenting, you need to publish them first. myViewBoard Classroom only allows published lessons to be presented.

There are multiple ways to publish your lesson.

  • Classroom page > Settings > Toggle to Publish
  • Classroom details > Toggle to Publish


Communicate with your class

After creating your classroom and publishing your course, add students to the classroom either by importing them from Google Classroom, or inviting them individually by email.

Invite students

Use the People tab to add, remove and manage students that are participating in this classroom.

To access the People tab, go to myViewBoard Classroom > Classroom > People.


Add students via import or invite

To add students, perform one of the following:

  Add Students from Google Classroom Import students from the connected Google Classroom account.
  Add students by email Specify the name and email address of the student to add.
When a student is successfully invited, the student's Course Entry Link and unique login code is sent to his email address.
Students need to accept the invitation link to join the class.


If the import/invite process was successful, the People tab displays the following information:

Name Name assigned to the student.
To edit, click   on the Action column.
E-mail Email address of the student.
To edit, click   on the Action column.
Login Code Code used by the student to access the class.
Click to copy the code to the clipboard.
Actions Actions that can be applied to the student details.


Update student details

To update student details, the following actions are available:

  Edit Update the name and email address of the student.
  Info Review student details.
  Delete Removes the student from the list.



Post Announcements to keep students up-to-date

Announcements allow you to send messages to the class. Posts in myViewBoard Classroom Announcement sync in real-time with your Google Classroom Stream. Alternatively, updates and comments posted to your Google Classroom Stream will also appear in the myViewBoard Classroom Announcement.


To post an announcement:

  1. Click What do you want to share with the class?
  2. On the Announcement content text area, type your message.
  3. Specify the recipient of your message:
    • Select All students to send the message to all students in the class. This is the default setting.
    • Select specific students to send the message to the selected students only.
  4. To add an attachment to the post, click the following icons:
    •     YouTube video
    •     Google Drive resource
    •     link
  5. Click Post Announcement.
  6. The new announcement also appears in Google Classroom > Stream.



Create and distribute Assignments to the class

Use the Assignment tab to create and distribute assignments to students in the classroom. Since assignments sync in real-time with your Google Classroom Classwork, students are able to use Google Classroom to view and submit assignments.


To access the Assignments tab, go to myViewBoard Classroom > Classroom > Assignments.



Create assignments

To create an assignment in myViewBoard classroom:

  1. Open the class where the assignment will be created.
  2. Go to the Assignment tab, and click one of the following:
    • Create: Assignment
    • Create: Short-Answer-Question
    • Create: Multiple Choice
  3. Provide the following information:
    Title Specify a title. Titles make it easy to find assignments if you need to review them later.
    Assignment Description Use this area to provide instructions on how to complete the assignment.
    Max score Specify the max score for this assignment.
    Due Date Select a date when the assignment should be submitted by students.
    Post to By default, new assignments are assigned to all students.
    To assign to specific students only, select those students from the 'Post to' dropdown.
    Edit after submission By default, students are unable to modify their submissions after turning the assignment in.
    Click the toggle to allow students to make changes even after submitting the assignment.
  4. To add an attachment to the assignment, click the following icons:
    •     YouTube video
    •     Google Drive resource
    •     link
  5. Click Post.


Manage assignments

The Assignment tab lists all assignments created for the class. To manage the assignments:

  1. Locate the assignment to manage, and click  .
  2. Perform one of the following:
Copy Link Copy a link to the Google Classroom classwork page that you can share with students.
Edit Update assignment details.
Delete Removes the assignment from the list. This action cannot be undone.



Present your course

After creating a lesson and importing students into your classroom, set a schedule when to present the lesson to your students.


Use the Dashboard to keep track of class schedules

The Dashboard shows the classes you have scheduled for the week.


The Dashboard is the default screen displayed when you access myViewBoard Classroom.


Review class schedules

The dashboard screen displays the following areas:


Upcoming courses

These are courses that are scheduled to be presented on the current date. To start presenting, perform one of the following:

  • Click Start Presenting to open the first course on the list.
  • Click on a course card to start presenting that course.


Calendar

By default, the calendar shows a list of classes scheduled for the current week. To view classes scheduled for a different week:

  • Click the date drop-down, and select a week from the calendar.
  • Click    and    to navigate through the schedule one week at a time.
  • Click    to return to the current week.


Add a new schedule on the dashboard

To add a new class schedule:

  1. Click a date on the Calendar.
  2. Provide the following details:
    Select classroom Select which classroom to present for the selected period.
    Event title Specify a title for the event.
    Starting time Specify a starting date and time.
    Ending time Specify an ending date and time.
    Ending date and time must be later than starting time to enable the Confirm button.
    Location Specify a location for the class.
    Description Provide a short description for the class.
  3. Click Confirm.


Changes made to the Dashboard are reflected in real-time to the user's Google Calendar.


Add a new schedule on the Classroom screen

You can also update classroom schedules on the Classroom screen.


On the Classroom card list:

  1. Go to the Classroom screen and locate the classroom to update.
  2. On the classroom card, click    and click Settings.
  3. Under Course Profile, click Add new date and time.
  4. Specify a date and time for the class, and click Add.
  5. Specify Class duration.
  6. Click Done.


On the Classroom details page:

  1. Go to the Classroom screen and click the classroom card to update.
  2. On the Classroom details page, click    and click Settings.
  3. Under Course Profile, click Add new date and time.
  4. Specify a date and time for the class, and click Add.
  5. Specify Class duration.
  6. Click Done.


Present a lesson to your Classroom

When the date and time of the class arrives, myViewBoard Classroom provides several ways to launch your lessons.


Method 1: On the Dashboard screen:

  1. Go to the Dashboard screen.
  2. All classrooms scheduled for today appear on the Upcoming Courses section.
  3. Click Start Presenting to launch the lesson nearest to the current time.
  4. The lesson automatically starts in a new window.


Method 2: On the Classroom card list:

  1. Go to the Classroom screen and locate the classroom to update.
  2. On the classroom card, click    and click Present.
  3. The lesson automatically starts in a new window.


Method 3: On the Classroom details screen:

  1. Go to the Classroom screen and click the classroom card to update.
  2. On the Classroom details page, click Start Presenting to launch the lesson.
  3. The lesson automatically starts in a new window.


Note the following:

  • You can always refer to your notes/instructions in the Plan tab during presentation.
  • Only Published lessons will be presented. Verify that lessons you want to present are in Published status before presenting.


Archiving classrooms after presentation

After presentation, you may no longer need the classroom. However, you may still need access to resources inside the classroom (announcements, plans, outlines, grades, etc.) even after the presentation is over.

In this case, it may be better to archive the classroom. To archive a classroom:


On the Classroom card list:

  1. Go to the Classroom screen and locate the classroom to archive.
  2. On the classroom card, click    and click Archive.
  3. The lesson moves to the Archived tab.


Share your course

Save a complete course into your library

To browse courses that are publicly available, go to myViewBoard Classroom > PeerHub > Public.


To review a course before adding it to your My Library collection:

  1. Go to the PeerHub public tab.
  2. Go to the Course tab.
  3. Click the course card to review.
  4. On the pop-up:
    • Review the details appearing on the Overview, Plan and Lessons tab.
    • Click View Shared Course to view the details on the Course Detail screen.
    • On the Course Detail screen, the following options are available:
    ~ View Shared Course to preview how the course appears during presentation
    ~ Add to my library to save the course into your My Library collection.
    ~ Back to course library to go back to the previous screen.


To quickly add a course to your My Library collection:

  1. Go to the PeerHub public tab.
  2. Go to the Course tab.
  3. On the course to review:
    • Click the    icon
    • Click Download to save the course to your library.


Save individual lessons into your library

To save individual lessons to your My Library collection:

To review a course before adding it to your My Library collection:

  1. Go to the PeerHub public tab.
  2. Go to the Lessons tab.
  3. Click a lesson to review from the list.
  4. On the pop-up:
    • Review the details/thumbnails appearing on the Overview tab.
    • Click View Shared Lesson to preview how the lesson appears during presentation.
    • Click Back to return to the Lessons tab.


To quickly add a course to your My Library collection:

  1. Go to the PeerHub public tab.
  2. Go to the Lessons tab.
  3. On a lesson to review from the list.
    • Click the    icon
    • Click Download to save the course to your library.


Monitor course / lesson download progress

To check if the course was successfully downloaded:

  1. Go to the PeerHub > Download list screen.
  2. Go to the Course tab.
  3. Locate the course you selected earlier from the list.
  4. Note the status of the task. If completed, it should show a 'Download Finished' date.

Once the task is complete, it should appear in the My Library > Courses screen.


To check if the lesson was successfully downloaded:

  1. Go to the PeerHub > Download list screen.
  2. Go to the lesson tab.
  3. Locate the lesson you selected earlier from the list.
  4. Note the status of the task. If completed, it should show a 'Download Finished' date.

Once the task is complete, it should appear in the My Library > lesson screen.


Entries in this list may also show the following statuses:

  • New
  • In progress
  • Success
  • Failed